Manager on Duty

Description

The Manager-on-Duty (MOD) is responsible for ensuring the club (and each department) opens/closes on time every day, with all opening/closing checklists completed and all acac standards and policies followed. The MOD provides Five*Star service on the fitness floor and throughout the club, conducting full-facility walkthroughs at prescribed intervals to ensure cleanliness, safety, staffing, HR/uniforms, and operational standards are met. The MOD is the “first responder” for any member or team member incident, accident, or problem, as well as for other emergencies such as power outages, fires or fire alarms, extreme weather, equipment breakdowns, and so forth. MODs are trained in every club department and can cover for rest/meal breaks or no-shows when a Department Head is not on duty.

RESPONSIBILITIES:

• Carry a walkie and MOD key ring at all times; answer all walkie calls immediately.
• Respond to all emergencies (incidents, accidents, altercations, code calls, power outages, fire alarms, extreme weather, equipment breakdowns, etc.) quickly, prepared to take charge and properly handle and resolve the situation.
• Properly complete and distribute an Incident Report to document the situation.
• Circulate throughout the Fitness Center, providing service to members, enforcing workout etiquette and club policies, re-racking weights and storing fitness accessories, cleaning equipment, and submitting repair tickets for out-of-order equipment. Spend the majority of shift time in Fitness, when not completing other responsibilities.
• Every 90 minutes or so, complete a full facility walkthrough, checking in with each department to ensure cleanliness, neatness, fully stocked amenities, no facility or safety issues, no member issues, no policy infractions, and all team members wearing name badges and proper uniforms. Specific to the below departments, do the following:
• Indoor Aquatics – if Lifeguard(s) present, check in with them and assist with requests if needed. If Swim at Your Own Risk (SAYOR), ensure all swimmers are safe and perform a water chemical check if needed.
• Locker Rooms – check in with the Locker Room Attendants; verify if caught up on towels and other locker room duties; assist with requests as needed.
• Group Exercise – ensure studio floors are clean, dry and free of debris and all equipment is properly stored.
• Café (as applicable by club) – check that display coolers are properly stocked, tables and chairs wiped down and neatly arranged, and counters neat and clutter-free.
• Front Desk – ensure team is offering warm welcomes and parting wishes, properly answering phones, and controlling club access.
• Kids Zone – confirm proper ratios and no issues.
• Outdoor pools – check in with Head Lifeguard, confirm guards are in proper places on the pool deck(s), assist with requests as needed, ensure pool furniture is clean and neatly arranged.
• Other areas where applicable by club (Basketball, Tennis and Sports Courts, Spa, After School, Rooftop Decks, Recovery Center, Outdoor Fields) – confirm the areas are clean, equipment is in good condition, and members are following club policies.
• Assist the Group Exercise department with class attendance monitoring/enforcement for classes that are at or near capacity with registrations (when the Group Exercise Director is not available). Check class registrations at the start of shift and print out the registration lists for full classes to check off names as participants enter the studio. Do not allow overflow (over capacity) with non-registrants.
• Provide tours to prospective members when the Membership Team is not on duty. Collect the prospect’s contact information and pass on to the Membership Director.
• Ensure all POS drawers are properly stocked. Hand out starting banks as needed and collect/deposit cash bags at closing time.
• Submit facility tickets in HappyFox for any repair or maintenance issues noted during a walkthrough.
• Be a role model for the acac and Five*Star culture – help coach team members on delivering Five*Star service to members and each other.
• Ensure proper club coverage in all departments. Help call in additional staff when needed or send home team members when overstaffed (in the absence of a Department Head or GM).
• Have a working knowledge of Club Automation, Paylocity and HappyFox.
• Take ownership of your personal growth and development; seek new challenges and learning opportunities.
• Closing MODs submit an MOD Report via email at the end of each day, using the acac-provided template.
• The above list is representative, not all-inclusive. This position will assist the GM (or other Direct Supervisor) with a variety of tasks and projects.

RESPONSIBILITIES (GENERAL)

• Provide Five*Star service at all times – to club members, guests, and all club team members.
• Establish solid working relationships with other MODs and all Department Heads.
• Complete assignments and projects by requested deadlines.
• Know and adhere to all company policies and procedures.

Requirements

• Job Specific Knowledge
• Experience in high-end, resort-style, family-oriented facilities (health club, hospitality or similar industries) is preferred
• Leadership and coaching skills
• Experience
• Experience working in a fast-paced, service-based role is preferred
• Experience handling emergency situations is helpful
• Communication
• Excellent verbal communication (speaking and listening) skills
• Skilled and at ease in dealing with customer service or employee relations situations
• Organization
• Able to work with minimal supervision
• Able to master the basic operational knowledge and skills for multiple departments
• Personal Characteristics
• Friendly, outgoing, energetic, enthusiastic and motivational
• Honest, trustworthy and ethical
• Creative and resourceful
• Problem-solver
• Critical eye for cleanliness/maintenance
• Must be at least 18 years of age
• Education
• College Degree preferred
• First Aid/CPR certification required within 90 days of hire date

PHYSICAL, ENVIRONMENTAL and SCHEDULE REQUIREMENTS

• Occasional reaching, bending and kneeling, and lifting of weights up to 75 lbs
• Continual standing and walking – throughout shift
• Work schedule may vary – MOD shifts cover from club opening to closing, seven days a week

Company Expectations

• Read, sign, and abide by the policies included in the Team Member Handbook
• Park in team member-designated areas
• Club cleanliness is an all-team responsibility; assist whenever necessary in any area of the club to keep the club neat and clean
• Assist with Service Days
• Assist with acac programs, special events, or activities outside your department 
• Promptly return messages
• Exhibit a positive attitude at all times
• Deliver five-star service to members and guests with friendliness, direct eye contact, and a pleasant demeanor at all times

Affirmative Action/EEO Statement

acac is an equal opportunity employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, age, national origin, ancestry, citizenship, disability, or veteran status. 

Note: This job description is intended only as a general guideline of your duties and responsibilities at acac and is not a legally binding contract. acac reserves the right to amend, change or terminate the job description, as it deems appropriate. Any change amendments or modifications may be implemented even though they have not been communicated, reprinted or substituted in this job description.