What are the responsibilities and job description for the Accounts Payable Office Coordinator position at Atlantic Community Bankers Bank?
Description
Join Our Team as a Accounts Payable & Office Coordinator!
Atlantic Community Bankers Bank (ACBB) is seeking a dedicated and detail-oriented Accounts Payable & Office Coordinator to join our Finance team.
About Us:
Embark on an exciting journey with Atlantic Community Bankers Bank (ACBB), where we're shaping the future of community banking! ACBB, a state-chartered, Federal Reserve member bank, is exclusively owned by community bank shareholders. We take pride in offering dynamic correspondent services, including loan participations, Fed Funds transactions, compliance services, settlement solutions, and more—all without competing with our customer banks. Join our passionate team and help us deliver innovative solutions to community banks nationwide.
Job Title: Accounts Payable & Office Coordinator
What you will bring:
We are seeking a detail-oriented Accounts Payable & Office Coordinator to support our finance team by processing accounts payable, maintaining vendor records, and ensuring timely payments. This role also provides essential administrative support, including office supply management, mail distribution, and vendor coordination. The ideal candidate is organized, proactive, and skilled in both accounting and administrative functions.
Essential Duties:
- Process and verify vendor invoices, ensuring accurate and timely payments via check, ACH, or wire transfer.
- Prepare and post general ledger entries and make bank deposits.
- Maintain accounts payable documentation, resolve discrepancies, and communicate with vendors.
- Prepare 1099s and ensure compliance with tax requirements, including sales and use tax filings.
- Manage company credit card reconciliations and ensure proper allocation of charges.
- Assist with audits by providing necessary documentation.
- Greet and assist visitors in a professional manner.
- Manage office equipment, mail distribution, and supply inventory.
- Coordinate maintenance and service requests for office facilities.
- Maintain company vehicle usage records and ensure compliance.
- Manage incoming and outgoing mail, including USPS, UPS, FedEx, and other carriers.
- Prepare reports and assist with special projects as assigned.
Non-Essential Duties:
- Assist in gathering and coordinating materials for internal and external meetings.
- Support planning and execution of employee and client events.
Requirements
Basic Qualifications:
- Education/Training: Associate’s degree in Accounting, Business, or a related field (or equivalent work experience).
- Experience: A minimum of 2–3 years of experience in accounting or administrative role.
- Skills: Strong proficiency in processing and verifying invoices, ensuring accurate and timely payments; Proficient administrative skills, including operating office equipment and automated systems; Ability to use discretion, professionalism, and tact in representing the Bank; Highly detail-oriented with the ability to multitask, work under deadlines, and handle stress effectively; Strong customer service skills to welcome visitors and interact with vendors professionally; Strong organizational, coordination, and planning abilities with minimal supervision; Basic mathematical skills, including the ability to calculate interest and balance accounts using whole numbers, fractions, and decimals; Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and accounting software.
- Other: A valid driver’s license and reliable transportation may be required for certain tasks.
Benefits of Joining Us:
- Competitive compensation package
- Comprehensive benefits package
- 401(K) with employer match
- Generous Paid Time Off (PTO) policy
- Tuition reimbursement
- Birthday holiday and additional unique benefits
- Employee Assistance Program
- Hybrid work model supporting work-life balance
- Performance bonus opportunities
- Opportunities for career growth and advancement.
Physical Demands / Working Environment:
- It is a requirement is to be physically present at the Camp Hill, PA office (3 days in office, 2 days from home). Must reside within 50 miles/1 hour commute of the office.
- Primarily sedentary, requiring occasional movement throughout the office environment.
- Effective communication via phone and email, with the ability to use automated systems accurately.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Join us at ACBB and be part of a team that's shaping the future of community banking! We look forward to welcoming you to our dynamic and collaborative work environment.
ACBB is an Equal Opportunity Employer M/F/Disability/Vet
Additional Information:
- Employment is contingent upon successfully passing a background check and verification of eligibility to work in the United States.
- At this time, ACBB cannot provide visa sponsorship or engage in C2C (Corp-to-Corp) or C2H (Corp-to-Hire) arrangements for this position.
