Administrative Assistant (Hybrid)

• Location: Stamford, CT
• Type: Perm (Contingency)
• Job #43782
• Salary: $60,000
  
  

Job Overview – Administrative Assistant (Hybrid):

Join our client as an Administrative Assistant (Hybrid) in Stamford, CT, supporting a fast-paced corporate environment. This role involves managing calendars, coordinating travel, processing expenses, and overseeing office operations. As a key point of contact, you’ll ensure seamless scheduling, communication, and workflow across teams while enhancing efficiency and supporting company initiatives.

Compensation: $60,000 – $70,000/year bonus

Location: Stamford, CT

Schedule: Monday to Friday (Hybrid)

Responsibilities as the Administrative Assistant:

• Calendar & Scheduling Management: Coordinate complex calendars, meetings, and conference calls across multiple time zones.
• Travel & Expense Coordination: Arrange international and domestic travel through Concur and Frosch, manage visa applications, and oversee the processing of weekly expense reports.
• Office Operations & Vendor Management: Order office supplies, process invoices, oversee mail distribution, and handle FedEx shipments.
• Reception & Communication Support: Manage incoming calls, welcome visitors, and prepare materials for meetings.
• Accommodation & Event Coordination: Arrange lodging and related services, coordinate cleaning schedules, and plan company events, including weekly team lunches.
  
  

Qualifications for the Administrative Assistant:

• Education: Bachelor’s degree preferred.
• Experience: 3-5 years of administrative experience, preferably within financial services or a corporate setting.
• Technical Proficiency: Proficient in Microsoft Outlook, Word, Excel, and PowerPoint, with experience in Concur preferred.
• Skills & Attributes: Strong attention to detail, exceptional organizational skills, and the ability to multitask in a fast-paced environment.
• Collaboration & Professionalism: Ability to interact effectively with employees at all levels while maintaining discretion and a proactive, team-oriented approach.
  
  

Application Notice: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, Atlantic Group will keep your resume on file for future opportunities and may contact you for further discussion.