Staff Housing and Transportation Coordinator (Seasonal)

Atlantic Hospitality is now seeking a Staff Housing and Transportation Coordinatoor to join our growing organization! This exciting new position will be the one of the first of many new opportunities coming this season for The Atlantic Hospitality Acadia Collection of properties on Mount Desert Island, Maine. This includes the newly reimagined Asticou Inn in Northeast Harbor, Maine, as well as The Claremont Hotel and Salt Cottages.

You can see more details of the Asticou and our entire portfolio at our website below:

https://atlantichospitality.net/

Job Summary:

The Staff Housing and Transportation Coordinator will play a crucial role in supporting teams across the Acadia Collection portfolio by overseeing housing and providing transportation schedules to meet the team’s needs. Will also assist in onboarding and new hire orientation to the organization and surrounding area. This position requires strong communication skills and the ability to manage multiple projects effectively while building relations with the incoming and outgoing teams.

Some Areas of Responsibility:

• Prepare all housing units for occupancy and ensure that they meet company standards and set up uniformity by following inventory checklists and outlines.

• Ensure cleanliness, safety and maintenance upkeep at each unit by coordinating with Housekeeping Manager and Chief Engineer to provide preventative maintenance and/or resolve issues.

• Schedule and conduct monthly housing visits to ensure that policies are met and report infractions to the Managing Director.

• Coordinate with Managing Director on employee housing assignments, and complete check-in/checkout procedures and inspections.

• Oversee and maintain accurate room assignment records.

• Review Company Housing Rules with incoming team members and ensure adherence.

• Assist the Human Resources Team and General Manager’s on each property with onboarding processes and employment engagement by coordinating and scheduling staff to attend onboarding and orientation meetings.

• Report any team member housing and/or transportation issues/conflicts to the Managing Director.

• Assist HR and GM’s in the scheduling of season Kick Off Party, monthly employee recognition events and end of season event and any other activities as approved and communicate to team members.

• Develop and manage team communication strategies with the Managing Director.

• Provide transportation to staff for company authorized trips such as banking, weekly/biweekly provisions, doctor’s visits, etc.

• Develop weekly transportation schedules for staff sign up and schedule additional drivers as needed to meet demands.

• Provide training to drivers to ensure safe driving habits and vehicle maintenance/cleanliness standards are met.

• Collaborate with management and HR team to address employee concerns and promote a positive workplace culture.

Necessary Skills and Attributes:

• Proven experience in human resources or a related field is preferred.

• Strong administrative skills with attention to detail and accuracy.

• Commitment to maintaining confidentiality in all HR matters.

• Possess strong computer/technical skills.

• Possess skills in time management, conflict resolution.

• Excellent verbal, comprehension, listening and problem-solving skills.

• Ability to work with minimal supervision.

• Ability to work independently and as part of a team.

• Demonstrates self-confidence, energy and enthusiasm.

• Manages time well, prioritizes tasks and able to balance the needs of multiple co-workers at a time without compromising service standards.

• Valid driver’s license

Success Factors:

• Ambassador of Joy: Embody and promote a culture of positivity and enthusiasm, ensuring that both guests and staff feel welcomed, valued, and inspired.

• Customer-Centric Focus: Understand and anticipate the needs of both internal and external guests, consistently exceeding expectations.

• Meticulous Attention to Detail: Deliver work that is precise, thorough, and up to the highest standards of luxury hospitality.

• Effective Communication: Provide clear, concise, and actionable information to ensure colleagues, guests, and stakeholders are well-informed.

• Ownership & Accountability: Take full responsibility for tasks, ensuring they are followed through to achieve the desired results.

• Foster Team Collaboration: Work collaboratively within teams, motivating others to sustain exceptional levels of performance.

• Build Strong Relationships: Establish trust and foster cooperation with colleagues, guests, and partners to promote mutual success.

Join our team as we strive to provide outstanding hospitality experiences for our guests and fellow team members!

Job Types: Full-time, Temporary

Benefits:

• Employee discount
• Referral program

Schedule:

• 10 hour shift
• 8 hour shift
• Day shift
• Evening shift

Work Location: In person