What are the responsibilities and job description for the Facility Operations Compliance Specialist position at Atlantic Shores?
Job Details
Facility Operations Compliance Specialist
Ready to become part of an organized team and company? Come make a difference in the lives of the residents at Atlantic Shores. The Facility Operations Compliance Specialist ensures operational efficiency, regulatory compliance, safety, and preparedness for emergencies.
Earn a competitive salary between $100 – 120k annually, based on years of experience.
Additional compensation includes:
- Generous PTO beginning with a maximum of 104 hours annually
- Referral Bonus for new employee referrals that join our team
- Star Employee Recognition Program including monetary awards
- Benefits: Medical, Dental, Vision, Life, STD/LTD, Supplemental: Accident/Cancer/Critical Illness, Legal Resources, and Identity Theft
- 401k with company match
- Tuition reimbursement: up to $5,250 annually for qualifying coursework
- Educational Partnership Discounts: South University, ECPI, Regent University, St. Leo University, and Colorado Christian University
Position Summary: The Facility Operations Compliance Specialist is responsible for ensuring compliance with all relevant regulations, managing emergency preparedness, and supporting operational functions across the facility. This role collaborates with Plant Services supervisors (Grounds, Maintenance, Refurbishment, and Security) to ensure operational efficiency, regulatory compliance, safety, and preparedness for emergencies. The position also provides support in project management, invoice approval, and budget oversight to ensure the efficient use of resources and adherence to financial controls. This position reports to the Director of Facility Operations.
- Ensure all operations are in full compliance with local, state, and federal regulations, including environmental, safety, health, and building codes.
- Maintain up-to-date knowledge of relevant laws, regulations, and industry standards to ensure the facility remains compliant.
- Conduct regular audits and inspections to assess compliance with established protocols and recommend improvements when necessary.
- Develop, implement, and maintain emergency preparedness plans for various potential scenarios, including fire, natural disasters, security breaches, and other emergencies.
- Ensure safety equipment, fire exits, alarms, and emergency supplies are regularly inspected, maintained, and ready for use.
- Act as the primary point of contact during emergencies, ensuring appropriate action is taken and reporting as required.
- Collaborate with the Security Supervisor to ensure emergency preparedness protocols align with security operations and are consistently followed.
- Collaborate with department supervisors (Grounds, Maintenance, Refurbishment, and Security) to ensure smooth interdepartmental coordination.
- Serve as a resource for supervisors, providing guidance on compliance matters, emergency preparedness, and risk management.
- Communicate key updates, challenges, and needs to the Director of Facility Operations.
- Assist in the planning, coordination, and execution of facility-related projects, ensuring they align with operational goals and compliance requirements.
- Monitor project timelines, budgets, and resources to ensure projects are completed on schedule and within budget.
- Collaborate with the Director of Facility Operations and other stakeholders to review project scopes, objectives, and outcomes.
- Review and approve invoices for facility operations and maintenance work, ensuring accuracy and alignment with project budgets and contracts.
- Assist in tracking and managing the department's budget, ensuring expenditures are in line with approved allocations.
- Work with the Director of Facility Operations to monitor and report on budget performance and suggest cost-saving measures where applicable.
- Maintain accurate records of compliance audits, inspections, project documentation, and emergency preparedness plans.
- Prepare and submit periodic reports on compliance status, emergency preparedness, project progress, and budget performance to the Director of Facility Operations.
- Ensure that all necessary documentation is available for inspections or audits by external regulatory bodies.
- Identify potential risks within the facility’s operations and work proactively to mitigate these risks through preventive measures, training, and compliance protocols.
- Collaborate with the Director of Facility Operations on risk assessments and develop corrective action plans as needed.
- Continuously assess compliance processes, project management practices, and emergency preparedness plans, recommending and implementing improvements to enhance safety, efficiency, and regulatory adherence.
- Stay informed about new compliance regulations, industry best practices, and technological advancements to keep the facility’s operations up to date.
Education and/or Experience: Bachelor’s degree in engineering or building related field preferred. Four to six years of experience required in risk management, compliance auditing, and/or project management. Or combination of degree and experience. Knowledge of fire safety and MSDS training required. Candidates will possess:
- Excellent analytical thinking skills, problem management, and judgment skills.
Ability to read, and interpret general business periodicals, or governmental regulations. Ability to read blueprints and mechanical drawings. Ability to write reports, business correspondence and procedure manuals. - Ability to effectively communicate with and respond to questions from groups of managers, clients, and the general public.
- Previous experience in the health care field and/or with an elderly population preferred.
- Proficient in the use of software applications including Microsoft Office (Teams, Excel, Word).
- Strong professional communication skills.
- Ability to provide guidance to plant services supervisors regarding best practices.
- Ability to work with a diverse team.
- Organization and time-management skills.
- Positive attitude and teamwork.
About Atlantic Shores
Our vision at Atlantic Shores is "To be a neighborhood where people want to live and work." Located in Virginia Beach, we are an award-winning continuing care retirement community serving ages 55 and up. We live our mission of being a welcoming neighborhood promoting active lifestyles in a community which ensures freedom, dignity, wellness, independence and security for all residents and staff.
Our Core Values include:
- Service to others
- Culture of Trust/Honesty
- Leadership to Grow
- Loyalty
Why choose us? For a rewarding opportunity.
We are looking for people who have a heart full of compassion, people who are warm and kind. Here at Atlantic Shores, you will have the opportunity to make a wonderful difference in someone’s life every day. Employment with Atlantic Shores comes with great benefits - with the flexibility to choose the health and welfare plans to best meet your needs.
Salary : $100,000 - $120,000
