What are the responsibilities and job description for the Administrative Support Specialist position at Atlantic Southern Paving & Sealcoating?
Who We Are:
Black Diamond Paving & Concrete, an ASP Company, has built a strong reputation for delivering high-quality paving and concrete solutions across the industry. With a focus on exceptional service and craftsmanship, we are proud to be merging with Rose Paving, a leader in the paving industry known for its innovative solutions and customer-first approach. This exciting partnership enhances our ability to provide even greater value to our clients while fostering growth opportunities for our team.
Why You’ll Love This Role:
As our Administrative Support Specialist, you’ll be the first point of contact for our team and customers, ensuring smooth daily operations. You’ll support various departments, from Accounting and Operations to Sales, giving you a well-rounded experience and opportunities to grow.
What You’ll Do:
- Be the face of our office—answer calls, assist customers, and qualify lead requests.
- Keep things running smoothly by preparing reports and setting up for meetings.
- Assist Sales by creating site maps and entering RFP opportunities into Salesforce.
- Help coordinate trade shows, forums, and other exciting events.
- Organize and assemble job folders, manage pre-liens, and handle certified mail.
- Work closely with Operations to finalize weekly crew plans.
- Maintain and organize accounts payable files.
- Keep office supplies stocked and equipment running efficiently.
- Plan and coordinate office lunches, celebrations, and special events.
- Keep our team looking sharp by managing uniform needs with Cintas.
- Review invoices to ensure accuracy with purchase orders and estimates.
- Take on special projects and other duties as needed.
What We’re Looking For:
- Associate’s degree or equivalent experience in administration or a related field.
- 2-3 years of administrative experience in a fast-paced environment.
- Strong organizational skills and attention to detail.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and database management.
- Excellent communication skills and ability to build relationships with clients and internal teams.
- Ability to multitask, prioritize work, and meet deadlines.
- A proactive, team-oriented mindset with the ability to work independently.
What We Offer:
- Competitive Salary: Based on experience and qualifications.
- Comprehensive Benefits: Health insurance, retirement plans, and more.
- Growth Opportunities: We support career development and internal advancement.
- A Fun & Supportive Team: We believe in teamwork, celebrations, and fostering a positive workplace.
Join Us!
If you’re ready to take on a dynamic and rewarding role, we’d love to hear from you. Apply today by submitting your resume and cover letter to mtourn@atlanticsouthernpaving.com. Let’s build something great together!
Job Type: Full-time
Pay: $25.00 - $28.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 10 hour shift
- 8 hour shift
Work Location: In person
Salary : $25 - $28
