ASC Administrative Coordinator

The Atlantic Vision Partners Way

At Atlantic Vision Partners, we want our employees to love coming to work and doing what they love – helping our patients see more clearly! The Admin Coordinator is responsible for directing, supervising, and coordinating the daily administrative and clinical operations. As a member of the management team, the Administrative Coordinator is responsible for planning and implementing short-term and long-term planning.

What You’ll Do

• Responsible for maintaining all professional standards and procedures as delineated by the Governing Body in administrative services, nursing services, and support services.
• In concert with the physicians and nursing personnel, schedule appropriate staff for daily operations safely and efficiently.
• Oversees day-to-day operation of all clinical and administrative operations.
• Review of all factors affecting the cost of administration and operations. Strategizes corrective measures as appropriate.
• In concert with the physicians and nursing personnel, respond to any complaint from a patient, physician staff member or employee. Act as a resource person to facilitate resolution of complaints.
• In concert with the physicians, provide for the employment of qualified personnel, including modification of job descriptions and performance appraisals, and recommendation for promotions and salary adjustments in accordance with personnel policies.
• Direct supervision of front desk operation, including backing up receptionist positions as needed to assure seamless flow of patients.
Review of all provider schedules for moving 5 days
• -liaison with physicians, nurses, aestheticians, receptionists, and PCCs as necessary
• Assure operation within the standards promulgated by AAAHC including compliance activities for controlled substances, credentialing, and continuous quality improvement.
• Perform human resources functions for front office and clinical personnel including performance assessment, recommendation for merit increases, promotions and disciplinary actions, and scheduling of vacation days/notification of unplanned absences.
• Interact with other managers to ensure coordinated efforts.
• Schedule and chair weekly meetings of Front Office staff; attend Clinical/Nurses meetings as administrative representative; attend PCC and Business Office meetings as liaison; attend weekly physician/management staff meetings.
• Direct responsibility for establishment and maintenance of purchasing contracts to assure more economical procurement of supplies and equipment; oversee ordering of medical and office supplies per requisition of appropriate staff.
• Helps develop operational plans and budgets
• Troubleshooter for office systems: Versyss, switchboard/voice mail, housekeeping, hazardous waste, building management, copiers, etc.
• Responsibility for provision of change for cash boxes and reconciliation of all front office cash boxes at end of day,
• Room patients when nurses backed up and rooms are available
• Schedule, with management team, continuing education for all staff, as appropriate.
• Performs related work as required.

What You Bring

• Dependable transportation required to travel to other offices as required
• Knowledge of organization policies, systems and objectives.
• General knowledge of health care administration systems.
• Skills in planning organizing and supervising.
• Skill in exercising initiative, judgment, problem-solving, and decision-making.
• Ability to analyze and interpret complex data and communicate results accurately.
• Outstanding English language communication skills using appropriate syntax, grammar and vocabulary.
• Knowledge of all procedures, products, and programs.
• Pleasant telephone voice and manner.
• Professional manner, demeanor and appearance
• High School diploma or GED, associate degree preferred
• Willingness to submit to a background check (drug screen for Ambulatory Surgery Centers only)

Benefits & Perks

We’ve got you covered in more ways than one! As a full-time employee, you receive medical, dental, vision, a 401k plan, long-term disability, and life insurance. Pay is determined based on qualifications and experience. You will also get:

• No nights or weekends = work/life balance
• Paid uniforms
• Paid vacation and holidays ( two floating holidays)
• Tuition reimbursement opportunities
• Referral bonus opportunities
• Discount on designer eyewear
• Paid certified accreditation program

Physical Requirements:

• 
  Exerting up to twenty-five pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
• Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers.
• Must have close visual acuity to perform an activity including viewing a computer terminal, extensive reading, interpretation, etc.
• Must be able to be stationary for prolonged periods of time.

Cognitive Requirements:

• 
  Executes tasks independently.
• Learns and memorizes tasks.
• Maintains concentration/focus on tasks.
• Performs task in a demanding environment requiring multi-task and prioritize work.
• Must be comfortable working and interacting with large groups of people daily.

Compliance training and testing is required annually and as needed.

Ready to Join Our Team?

Apply Now!

Atlantic Vision Partners provides equal employment opportunities and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.