ACCOUNTS PAYABLE CLERK

Description

General Nature of Position: Process and Maintain Vendor transactions and corresponding General Ledger accounts.  Qualify Customer for Credit and Maintain Credit Limits in Routing System.

Essential Duties and Responsibilities:

1. Appropriately disburse vendor invoices for approval
2. Code vendor invoices as fitting to the general ledger
3. Enter vouchers into the Accounting System
4. Process weekly check run and Process out of cycle checks as needed
5. Maintain vendor master files in Docuware
6. Process annual 1099s and company 1098
7. Enter related journal entries and reconcile associated general ledger accounts
8. Answer and Process Incoming Customer Calls and Customer Service Overflow Requires
9. Create Spreadsheets and Maneuver Data using Microsoft Excel
10. Maintain and Reconcile Audit Schedules for Month-end Closing
11. Support Accounting Supervisor and Controller in Maintaining Accurate General Ledger Accounts in accordance with GAAP standards
12. Back up on Material Ticket Entry
13. File and maintain mechanics liens
14. Establish and Maintain customer credit limits to meet company standards

Summary of Other Job Duties:

1. Other responsibilities as assigned to support specific department/business needs
2. Design and implement filing and reporting systems as related to position
3. Flexibility and willingness to take on new tasks
4. Commitment and support for organizational initiatives

Qualifications

QUALIFICATIONS:

1) Required knowledge, skills & abilities:

·         Ability to manage data quickly and accurately

·         Computer proficiency in Word, Excel and email communications

·         Familiarity with general accounting systems and procedures and computer programs

·         Must be analytical, able to catch onto new concepts quickly and work well in a dead-line driven

   environment.  Clear written and oral communication is a must.

·         Must possess excellent organizational and time management skills.

·         Good verbal/written English skills and effective interpersonal skills

2) Minimum educational level:

·         Completion of High School or Equivalent

           Bachelor’s in Accounting preferred       

3) Experience required:

·         At least two years of related experience

4)       Physical Requirements:

·         Possess the mobility to maneuver throughout the building

·         Use a keyboard and computer terminal, telephone and other office equipment

·         Able to lift up to 20 lbs

·         Occasional moving of furniture or equipment or office supplies

·         Normal sitting and walking