What are the responsibilities and job description for the Administrative Assistant Rigging Dept. position at Atlas Industrial Contractors, LLC?
JOB SUMMARY:
Provide administrative support to Division 45 Manager, Division 45 Estimators and Division 45 Project Managers.
DUTIES:
Sales/Business Development Support
- Provide sales/business development support to division 45 Manager.
- Order and maintain marketing materials for potential customers.
- Prepare job write-ups.
- Prepare bid documents.
- Prepare quote letters.
- Coordinate annual customer golf outing.
Operational Support
- Communicate with customers regarding delinquent accounts receivable for division 45 jobs.
- Maintain Extra Work Order logs.
- Process rental agreements.
- Distribute contracts for review and execution.
- Coordinate Foremen meetings.
- Coordinate off-site meetings.
- Scan and print drawings.
Field Support
- Process trucking permits for division 45 and division 35.
- Coordinate trucking requests.
- Prepare per diem and check requests for field staff.
- Assist with obtaining materials quotes.
- Assist field with ordering materials.
- Maintain packing slips from yard.
Safety Support
- Coordinate annual drug testing for field staff.
- Send drug test cards to customers.
- Set up OSHA 30 training for field foremen.
- Maintain safety certificates.
- Update safety training and log for division 45.
Weekly
- Prepare weekly division meeting report.
- Review division 45 timesheets and turn into payroll department.
Monthly
- Process division 45 Visa spreadsheets and receipts.
Miscellaneous
- Function as primary back-up for Dispatch.
- Coordinate after holiday party.
EXPERIENCE:
- Minimum of high school diploma. Experience with industrial construction and/or rigging is preferred, but not required.
- Strong computer skills including knowledge of Microsoft Office.
- Ability to learn and effectively use office technologies.
QUALITATIVE AND OTHER ATTRIBUTES REQUIRED:
- Effective time management skills.
- Good interpersonal skills.
- Professional communication skills.
- Multi-tasking skills.
- Detailed oriented.
JOB SUMMARY:
Provide administrative support to Division 45 Manager, Division 45 Estimators and Division 45 Project Managers.
DUTIES:
Sales/Business Development Support
- Provide sales/business development support to division 45 Manager.
- Order and maintain marketing materials for potential customers.
- Prepare job write-ups.
- Prepare bid documents.
- Prepare quote letters.
- Coordinate annual customer golf outing.
Operational Support
- Communicate with customers regarding delinquent accounts receivable for division 45 jobs.
- Maintain Extra Work Order logs.
- Process rental agreements.
- Distribute contracts for review and execution.
- Coordinate Foremen meetings.
- Coordinate off-site meetings.
- Scan and print drawings.
Field Support
- Process trucking permits for division 45 and division 35.
- Coordinate trucking requests.
- Prepare per diem and check requests for field staff.
- Assist with obtaining materials quotes.
- Assist field with ordering materials.
- Maintain packing slips from yard.
Safety Support
- Coordinate annual drug testing for field staff.
- Send drug test cards to customers.
- Set up OSHA 30 training for field foremen.
- Maintain safety certificates.
- Update safety training and log for division 45.
Weekly
- Prepare weekly division meeting report.
- Review division 45 timesheets and turn into payroll department.
Monthly
- Process division 45 Visa spreadsheets and receipts.
Miscellaneous
- Function as primary back-up for Dispatch.
- Coordinate after holiday party.
EXPERIENCE:
- Minimum of high school diploma. Experience with industrial construction and/or rigging is preferred, but not required.
- Strong computer skills including knowledge of Microsoft Office.
- Ability to learn and effectively use office technologies.
QUALITATIVE AND OTHER ATTRIBUTES REQUIRED:
- Effective time management skills.
- Good interpersonal skills.
- Professional communication skills.
- Multi-tasking skills.
- Detailed oriented.
JOB SUMMARY:
Provide administrative support to Division 45 Manager, Division 45 Estimators and Division 45 Project Managers.
DUTIES:
Sales/Business Development Support
- Provide sales/business development support to division 45 Manager.
- Order and maintain marketing materials for potential customers.
- Prepare job write-ups.
- Prepare bid documents.
- Prepare quote letters.
- Coordinate annual customer golf outing.
Operational Support
- Communicate with customers regarding delinquent accounts receivable for division 45 jobs.
- Maintain Extra Work Order logs.
- Process rental agreements.
- Distribute contracts for review and execution.
- Coordinate Foremen meetings.
- Coordinate off-site meetings.
- Scan and print drawings.
Field Support
- Process trucking permits for division 45 and division 35.
- Coordinate trucking requests.
- Prepare per diem and check requests for field staff.
- Assist with obtaining materials quotes.
- Assist field with ordering materials.
- Maintain packing slips from yard.
Safety Support
- Coordinate annual drug testing for field staff.
- Send drug test cards to customers.
- Set up OSHA 30 training for field foremen.
- Maintain safety certificates.
- Update safety training and log for division 45.
Weekly
- Prepare weekly division meeting report.
- Review division 45 timesheets and turn into payroll department.
Monthly
- Process division 45 Visa spreadsheets and receipts.
Miscellaneous
- Function as primary back-up for Dispatch.
- Coordinate after holiday party.
EXPERIENCE:
- Minimum of high school diploma. Experience with industrial construction and/or rigging is preferred, but not required.
- Strong computer skills including knowledge of Microsoft Office.
- Ability to learn and effectively use office technologies.
QUALITATIVE AND OTHER ATTRIBUTES REQUIRED:
- Effective time management skills.
- Good interpersonal skills.
- Professional communication skills.
- Multi-tasking skills.
- Detailed oriented.
