What are the responsibilities and job description for the ADMINISTRATIVE COORDINATOR position at Atlas Machine And Supply?
Under the supervision of the MS Engineering Director, this position provides administrative and secretarial support by performing the essential duties and responsibilities described below.
Company Culture and Values
Here at Atlas, we believe that every individual should take full ownership and show respect to all employees, regardless of department or reporting structure. This core value is something we uphold every day. Below are the key principles we stand by.
Cover and Move (Teamwork and Support): We seek candidates who thrive in a collaborative environment, supporting their team to achieve shared goals and overcome challenges together.- Simple (Clarity and Communication): Candidates should value clear, straightforward communication, ensuring everyone understands their role to maintain efficiency and avoid confusion.
- Prioritize and Execute (Efficiency and Focus): We look for individuals who can prioritize tasks effectively, focusing on the most critical issues to make the best use of time and resources.
- Decentralized Command (Empowerment and Trust): Ideal candidates take ownership of their responsibilities, make informed decisions independently, and align their efforts with the company’s mission while fostering innovation and accountability.
ESSENTIAL RESPONSIBILITIES:
Manage Customer Phone Calls
- Answer MS Phone Calls Monday – Friday 7:00 AM – 4:00 PM
- Forward inquiries to the appropriate Atlas contact or create Opportunity Records in Atlas’ ERP system (Epicor Kinetic)
Purchase Order Inbox Monitoring
- Monitor a shared PO Inbox and convert MS Quotes to Sales Orders.
Entry of ERP Data
- Create and manage new customer accounts, contacts, and opportunities in Epicor Kinetic.
- Supply Project Engineers with contact details, key project information, and urgency levels to facilitate efficient opportunity processing
- Enter opportunities from Sales Representatives as needed (during travel periods)
Paperwork
- Print and distribute job travelers and drawings for new MS Orders
- Collect and upload final inspection documents to the corresponding jobs.
Office Supplies
- Monitor and assist with ordering office supplies for the MS Engineering Team.
Other Administrative Duties as Assigned
REQUIREMENTS:
- Interpersonal skills such as teamwork and good listening skills
- Proven administrative or assistant experience
- Knowledge of office management systems and procedures
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Proficient in MS Office
BENEFITS:
- 401(k) Retirement plan
- 401(k) Company Matching
- Health, Dental, and Vision insurance (coverage begins on your first day!)
- Company-paid life insurance, short/long-term disability insurance
- Employee assistance program
- Flexible spending account
- Paid time off
- Parental leave
- Nine paid holidays
It is Atlas’ Policy to employ qualified people to perform the many tasks necessary in operating our Company. An integral part of this Policy is to provide equal employment opportunity for all persons regarding recruiting, hiring, benefits, compensation, training, promotions, terminations of employment, and company sponsored social and recreational activities without discrimination because of race, color, religion, sex, national origin, age, physical or mental disability, or veteran status.
It is also the Policy of Atlas to maintain a work environment that is free of harassment of any kind. Our company does not and will not tolerate any employee unlawfully harassing another employee, for example, by addressing or referring to another employee in racially, religiously, or sexually derogatory terms.
