What are the responsibilities and job description for the Accounts Payable/Receivable Specialist position at Atlas Search?
We are working with a jewelry company headquartered in NYC. They are seeking an AP/AR Specialist for a contract-to-hire opportunity. As a key member of the team, you will be responsible for assisting the accounting team in all facets of Accounts Payable management including vendor relationships. This is an excellent opportunity with room for growth and development within a unique organization!
Key Responsibilities:
- Process all invoices across the company and ensure all proper approvals have been received.
- Utilize SAP knowledge to handle end-to-end accounts payable processes within the SAP environment.
- Ensure seamless integration of financial data and transactions into SAP modules.
- Communicate with vendors and resolve account discrepancies by investigating documentation and determining appropriate adjustments.
- Assist with month-end closing and quarterly reporting process including assisting with accruals.
- Verify the accuracy of vendor invoices and confirms that the correct general ledger account codes are used.
- Manage company’s purchasing cards, payments, and reconciliation of payments to invoices.
- Customer service (internal employees, external vendors, and offshore AP staff queries).
- Review correct coding and authorization as well as sufficient contracts and documentation are received before payment are made.
- Prepare and maintain vendor files (W9s, W-8BENS, banking information) and validate yearend reporting (1099’s) Assist with additional areas of accounting and ad hoc requests such as managing the collection of outstanding receivables and communication with customers regarding payment status.
- Develop and execute strategies for streamlining Accounts Payable processes.
Requirements and Qualifications:
- 1 year experience working in QuickBooks and SAP software.
- Self-starter, positive attitude, and ability to problem-solve with minimal supervision
- Strong communication skills and attention to detail; accuracy is a must.
- Ability to self-serve and proactively investigate data required.
- Ability to work in a timely and accurate manner in a fast-paced environment.
- Strong leadership skills.
