What are the responsibilities and job description for the Facilities Coordinator position at Atlas Search?
We are working with an international private enterprise with operations spanning public and private equities, real estate, and commercial interests. They are seeking a Facilities Coordinator for their New York office. The ideal candidate will ensure the office environment is well-maintained and welcoming, supporting both facilities and office operations. This role requires attention to detail, reliability, and the ability to work both independently and as part of a team.
Facilities & Janitorial Services
- Maintain common areas including the lobby, reception, conference rooms, and guest offices to create a comfortable space for employees and visitors.
- Perform routine cleaning such as dusting, vacuuming, sweeping, and mopping.
- Ensure hygiene standards by disinfecting kitchens, copy rooms, café areas, and hydration points.
- Manage the Top Brewer coffee machine's daily and weekly cleaning protocols and ensure proper functionality.
- Load dishwashers and manage dishware at the end of each day.
- Set up and break down rooms for events, ensuring furniture and equipment are arranged and spaces are clean.
- Report maintenance issues for timely repairs and maintain well-stocked and clean executive bathrooms.
Office Support
- Assist with meeting setup, including catering arrangements and resetting conference rooms after meetings.
- Support logistics for Board meetings and assist with special requests.
- Manage mail distribution and outgoing mail, ensuring timely processing.
- Inventory management, including tracking, organizing, and restocking office supplies.
- Conduct regular audits of supplies, restock essentials, and handle shipments.
- Troubleshoot office equipment and manage copier meter read counts.
- Provide backup coverage for reception and office assistant as needed.
- Support special requests from office management, including event preparation and other projects.
Requirements
- Strong organizational and multitasking skills
- Ability to perform physical tasks related to cleaning and setup
- Excellent communication and problem-solving skills
- Detail-oriented with a commitment to maintaining a high standard of cleanliness and order
- Previous experience in facilities coordination or a related role is preferred
