Bilingual Office Manager

Job Summary:

We are seeking a detail-oriented and proactive Bilingual Office Manager to oversee administrative operations and support HR and safety functions within our Agriculture Department. This role will play a pivotal part in maintaining smooth office operations, managing day-to-day HR processes, and ensuring safety protocols are followed across the organization. The ideal candidate will have experience in office management, a strong understanding of agricultural safety standards, and proficiency in both English and Spanish.

Key Responsibilities:

Office Management:

· Oversee day-to-day operations of the office, ensuring efficiency and organization.

· Manage office supplies, equipment, and maintain inventory.

Payroll:

· Oversee divisional payroll processes, ensuring alignment with corporate directives.

· Collate, review, and submit timecards to the payroll department.

· Address any discrepancies or issues related to payroll processing.

Accounts Payable:

· Oversee the invoice submission process, ensuring all invoices have the necessary approvals, Purchase Order (PO) number, and external phase code, and are initialed by the buyer.

Harvest Documentation:

· Organize, digitize, and maintain all work orders and weigh tags sorted by client and pick.

· Manage the "Harvest Results Summary" spreadsheet and/or AgCode.

· Communicate with clients regarding any questions or issues related to harvest.

Transportation Permits:

· Work with corporations to ensure heavy haul and motor carrier permit applications and renewals are on schedule and include the correct vehicles, trailers, and employees.

· Manage and maintain an up-to-date list detailing which employee is responsible for hauling specific items, including the type of truck and trailer used.

Strategic Administrative Support:

· Spearhead key business correspondences and presentations.

· Organize high-level meetings, travel, and events for senior management.

· Ensure timely reporting and communication between local and corporate offices.

Human Resources:

· Assist in recruitment efforts by posting job openings, reviewing resumes, and scheduling interviews.

· Support onboarding of new hires and maintain accurate employee records.

· Address employee inquiries and help resolve HR-related issues in a timely manner.

· Ensure compliance with labor laws and regulations specific to the agriculture industry.

· Act as the primary HR liaison for local teams, handling advanced HR tasks and documentation.

· Oversee the hiring and termination processes in conjunction with the HR department.

· Work closely with corporate HR to administer and manage benefits rollout.

· Be the point of contact for payroll checks, insurance, and benefits inquiries.

Safety & Compliance:

· Oversee the implementation and adherence to safety protocols within the Agriculture Department.

· Coordinate safety training programs and ensure all employees are compliant with safety standards.

· Maintain OSHA and other safety documentation for regulatory compliance.

· Perform regular safety audits and inspections to identify areas of improvement.

· Serve as the point of contact for safety-related concerns, and coordinate safety meetings.

· Assist corporate in developing global safety programs.

· Assist the Safety Manager in managing the event calendar, ensuring all safety meetings, drills, and training are scheduled and attendance documented.

· Assist corporate HR in managing work comp claims and paperwork within the division and liaise with corporate HR to see all claims through to conclusion.

Job Requirements:

Skills:

· Strong leadership capabilities.

· Minimum of 2 years of experience in office management or administrative role.

· Excellent verbal and written communication skills.

· Must have exceptional customer service skills and the ability to work well with all levels of the organization.

· Responsive, flexible, open to learning new things, and eager to commit to a team environment.

· Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

· Required to be bilingual in Spanish.

Knowledge:

· Excellent attention to detail, organization, and ability to manage multiple priorities.

· Proficient in Microsoft Office and Google Suite.

· Experience in AgCode system preferred.

Physical Requirements:

· Ability to travel by automobile and into vineyards.

· Ability to sit at and operate a computer for at least two-hour intervals.

· Physically able to lift and carry up to 50 lbs.

· Able to work a flexible schedule as needed.

Other Requirements:

· Proven ability to maintain a fun, positive outlook, and humor in all relationships and activities.

· Must possess a valid driver’s license, be insured by the company, and be able to operate a motor vehicle safely.

Disclaimer:

The above information is representative of the work performed in this position; however, it is not all-inclusive. The omission of a specific duty or responsibility does not exclude it from the position if the work is similar or related to the essential duties and responsibilities.

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $25 - $30