Executive Assistant to the Chief Financial Officer (CFO) and Chief Information Officer (CIO)

We are looking for a talented Executive Assistant to the Chief Financial Officer (CFO) and Chief Information Officer (CIO) to join our team in Nashville TN-Hybrid (must be in office 3 days a week, Tuesday to Thursday)

The Executive Assistant to the Chief Financial Officer (CFO) and Chief Information Officer (CIO) plays a critical role in ensuring the efficient operation of the functions. This role requires a high level of professionalism, confidentiality, organizational skills, and the ability to manage multiple priorities. The Executive Assistant will provide comprehensive support to the CFO and CIO, including administrative, communication, and project management tasks.

The Executive Assistant will work in a dynamic and fast-paced environment. This role may require occasional overtime and the ability to manage multiple tasks simultaneously. The position is based in the corporate office, with potential for occasional travel.

This job description is intended to provide a general overview of the position and is not exhaustive. Additional duties and responsibilities may be assigned as needed to meet the goals and objectives of the Executives and the company.

In this role, you will make an impact in the following ways:

Administrative Support

• Manage the CFO and CIO’s calendar, schedule meetings, and coordinate travel arrangements.
• Prepare and organize materials for meetings, presentations, and reports.
• Coordinating, scheduling, and managing conferences, events, and external advisor meetings on behalf of the Filtration Finance leadership team.
• Managing logistics with respect to quarterly and annual earnings releases.
• Handle correspondence, including emails, phone calls, and written communications.
• Maintain confidential files and records.
• Assist with expense reports and budget tracking.

Communication Management

• Act as a liaison between the CFO and CIO and internal/external stakeholders, including board members, investors, and senior management.
• Draft and review communications.
• Coordinate and facilitate effective communication within the finance department and across other departments.

Project Management

• Assist in the planning and execution of financial projects and initiatives.
• Coordinate cross-functional teams to ensure project milestones are met.
• Monitor project progress and provide regular updates to the CFO/CIO.
• Meeting Coordination
• Organize and prepare agendas for executive meetings and board meetings.
• Record meeting minutes and ensure follow-up on action items.

To be successful in this role you will need the following:

Skills and Competencies

• Exceptional organizational and time management skills.
• Excellent written and verbal communication skills.
• High level of discretion and confidentiality.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• Strong problem-solving and critical-thinking abilities.

Personal Attributes

• Proactive and self-motivated with a strong sense of initiative.
• Detail-oriented and highly organized.
• Flexible and adaptable to changing priorities.
• Professional demeanor with excellent interpersonal skills.

Education/Experience

• Bachelor’s degree in Business Administration, Finance, or related field.
• Minimum of 5 years of experience supporting C-level executives, preferably in a public company setting.

Base salary range: $73,206 to $81,338/year (please note, this is an hourly role)

Please note that the salary range provided is a good faith estimate on the applicable range. The final salary offer will be determined after considering relevant factors, including a candidate’s qualifications and experience, where appropriate.