Executive Assistant to the CEO

Atomic Machines is ushering in a new era in micromanufacturing with its Matter Compiler (MC) technology. The MC enables new classes of micromachines to be designed and built by offering manufacturing processes and a materials library that is inaccessible to semiconductor manufacturing methods. The MC promises to unlock MEMS manufacturing both for the many device classes that never could be made by semiconductor methods but also to open up entirely new classes. Furthermore, the MC is fully digital in the way 3D printing is digital, but where 3D printing produces parts of a single material using a single process, the MC is a multi-process, multi-material technology: bits and raw materials go in and complete, functional micromachines come out.  The Atomic Machines team has also created an exciting first device – one that was only made possible by the existence of the Matter Compiler – that we will be unveiling to the world soon. 

Our offices are in Berkeley and Santa Clara, California.

About the role:

Atomic Machines is seeking a highly skilled and proactive Executive Assistant to join our Berkeley office full-time. In this pivotal onsite role, the EA will provide direct support to our CEO and leadership team, managing a wide range of high-stakes responsibilities in a fast-paced, dynamic environment.

Success in this role requires exceptional judgment, the ability to create clarity amid rapid change, and a deep understanding of executive priorities. You must have experience working closely with a CEO and be adept at navigating shifting priorities, making strategic recommendations, and ensuring the leadership team operates at peak efficiency.

As a rapidly growing startup, we need someone who thrives under pressure, embraces continuous iteration, and excels in an environment that demands swift decision-making, adaptability, and proactive problem-solving. If you're excited about playing a critical role in a high-intensity, high-growth company, we’d love to hear from you.

• Priority Management & Execution: Listen to key meetings to track priorities, set weekly objectives, and ensure follow-through on critical initiatives. Keep executives focused on the highest-impact tasks by proactively managing competing priorities.
• Calendar Optimization: Strategically align schedules with top priorities, ensuring meetings, appointments, and travel are structured for maximum efficiency and impact.
• Meeting Facilitation: Attend and document key meetings, capturing action items, following up on deliverables, and maintaining momentum on high-stakes initiatives.
• Travel Coordination & Preparation: Seamlessly handle travel logistics—including flights, accommodations, and ground transportation—while providing detailed itineraries and pre-meeting briefings.
• Document & Communication Management: Draft, refine, and deliver high-quality reports, correspondence, and presentations to support executive decision-making.
• Executive Support & Reception: Provide proactive onsite support, including managing visitors, deliveries, and logistics, ensuring a smooth and productive work environment.
• Stakeholder & Relationship Management: Act as a critical liaison between executives, internal teams, and external partners, facilitating seamless communication and alignment.
• Event & Offsite Planning: Own the execution of executive team events and strategic gatherings, ensuring flawless logistics and a high-impact experience.
• Operational & Logistics Support: Handle executive requests, resolve scheduling conflicts, and manage day-to-day operations with efficiency and discretion.
• High-Level Judgment & Prioritization: Filter distractions by screening calls, requests, and issues, ensuring executives stay focused on mission-critical objectives.

• Meticulous Attention to Detail: Consistently delivers high-accuracy work in support of executives, ensuring precision in all tasks.
• Growth Mindset: Always seeking better tools, processes, and efficiencies, continuously learning and evolving to improve executive support and operational effectiveness.
• Experience: 5 years of administrative support experience in a fast-paced environment, preferably within a startup or high-growth company.
• Technical Proficiency: Strong expertise in Google Workspace (Gmail, Sheets, Docs, Slides, etc.) with a willingness to learn and implement new productivity tools.
• Adaptability & Problem-Solving: Thrives in a dynamic, ever-evolving environment, handling unexpected challenges with resourcefulness and a solution-oriented mindset.
• Communication Skills: Exceptional written and verbal communication, with the ability to effectively interact with executives, stakeholders, and teams.
• Sound Judgment & Discretion: Exercises high-level judgment, maintains confidentiality, and handles sensitive information with utmost professionalism.
• Organizational & Interpersonal Skills: Highly organized, collaborative, and team-oriented, excelling in executive-level support.
• Agility & Proactiveness: Quickly adapts to shifting priorities, maintains a customer-oriented approach, and remains positive under pressure.
• Travel Flexibility: Willing to travel weekly to our Santa Clara office as needed.
• Education: Bachelor’s degree required.

Salary : $150,000 - $190,000