Event Management Specialist - Event Planner Intermediate (3-6 years)

Job Description :

We are seeking an Event Management Specialist for a very important client Department DescriptionIn the spirit of demonstrating genuine hospitality and following the firm’s belief of doing “first-class business in a first-class way,” everything we do at the Client Center revolves around making our visitors feel at home With a heavy focus on privacy and providing exceptional service, we ensure that all client needs are met with utmost attention to detail Creating the best possible environment at the Client Center helps our bankers host effective and memorable meetings Our bankers can focus on the issues at hand, knowing that we, the Client Center team, will make it our mission to deliver the true Client Private Bank experience to our visitors The Ft Worth Client Center is comprised of 10 private meeting rooms accommodating varying event sizes In this space, we are welcoming guests into our home as part of the Client family. Position DescriptionThe ideal candidate should be able to complete daily responsibilities with limited supervision It’s crucial that this individual be able to accomplish multiple tasks simultaneously in a fast-paced environment while maintaining a professional and friendly demeanor with both internals and externals Our team is small but effective and we need someone who can learn quickly while proactively seeking out additional responsibilities Ownership of one’s work is essential as new tasks arise rapidly and often Following up on key details is one of the fundamental elements of the role and is paramount to our daily operations overall We are often presented with new challenges and are thus looking for someone who can confidently adapt and respond in a timely and effective manner. Key Responsibilities·Assist, tend to, and anticipate guest needs by responding to all questions and requests in a timely manner·Understand, follow, and implement all client center policies and procedures·Work closely with Client internal partners including the kitchen, security team, audio visual team, events team and facility teams·Co-manage EMS reservation software and oversee the execution of daily meetings and events ·Inspect the spaces daily, complete facilities requests as needed and follow up for completion·Understand and Communicate daily set ups to appropriate parties ·Maintain a high level of cleanliness, organization, and attention to detail in the space and event rooms·Manage inventory of pantry, and maintain working knowledge of beverage service and catering ·Understand food prep and health and safety rules, regulations and best practices·Assist in surveying guest experience and proposing solutions based on feedback·Various administrative tasks such as : invoice processing, scheduling maintenance calls with vendors, and order kitchen, banquet, and office supplies among others·Flexibility to work early mornings or late evenings as needed

Requirement :

Qualifications·Bachelor degree required·Keen attention to detail and excellent time management skills·2-3 years of administrative and / or hospitality experience·PR, event planning, or hospitality experience highly recommended·Excellent interpersonal and communication skills·Candidate should be outgoing, professional, and able to work well under pressure·Skills include familiarity with widely-used software packages e.g Word, Excel, and PowerPoint·Basic administrative experience such as maintaining files and records, typing, proofreading, answering telephone, coordinating conference room assignments, confirming appointments and / or maintaining calendars education - bachelorprevious experience in the hospitality field / receptionist - 2 years