What are the responsibilities and job description for the Executive Assistant (Executive Admin III) position at ATR International?
Job Description :
This Executive Assistant position will be supporting two Senior Directors, WW Business Process Reengineering (BPR), and their respective teams, located in Sunnyvale The ideal candidate will thrive in a dynamic, fast-paced environment and possess exceptional communication skills, attention to detail, and the ability to anticipate the needs of executives. Key Responsibilities :
- Coordinate internal and external meetings across different time zones and all levels of the organization.
- Act as a liaison between executives and internal / external stakeholders, maintaining professionalism and confidentiality.
- Organize complex domestic and international travel arrangements, including passport, visa requirements, and car service.
- Manage complex calendars by demonstrating flexibility, problem-solving, and prioritization skills.
- Create and submit expense reports in a timely manner.
- Support our team’s evolving needs, including but not limited to event planning & logistics, meeting room management, and supplies.
- Plan and execute team events from start to finish, within budget and on time.
- Help improve administrative procedures and workflows to enhance efficiency and productivity.
- General administrative duties including but not limited to : office supplies, equipment, department mail, building access, asset tracking, seat management, and conference rooms.
- Ability to prioritize tasks effectively by demonstrating a strong capability to assess task urgency and importance, ensuring that high-priority responsibilities are addressed promptly while maintaining a balanced workflow.
Requirement :
Preferred Qualifications :
