What are the responsibilities and job description for the Fellowship Coordinator, Levine Cancer, Winston-Salem/Charlotte position at Atrium Health Wake Forest Baptist?
Job Summary
JOB DESCRIPTION
Responsible for overseeing the operational aspects of a specialized training program, working under the direction of leadership. Supports the coordination of schedules and organizational needs, ensuring efficiency and accuracy. Tracks program expenses and maintains budget oversight. Requires proficiency with Microsoft products and the ability to review policies and follow procedures effectively. Must communicate effectively with medical professionals and collaborate across various settings with preceptors and key stakeholders. Plays a key role in event planning and program coordination. Requires a high degree of initiative, strong communication skills, and the ability to manage multiple priorities while fostering internal and external relationships to support program success. Travel will be required between the Wake and Charlotte areas with oversight of two fellowship tracks in addition to remote work.
Education/Experience
Associate’s degree in Business Administration or related field with two years’ experience; or, an equivalent combination of education and experience.
Essential Functions
Atrium Health Wake Forest Baptist is a pre-eminent academic health system based in Winston-Salem, North Carolina. Atrium Health Wake Forest Baptist is part of Advocate Health, which is headquartered in Charlotte, North Carolina, and is the fifth-largest nonprofit health system in the United States, created from the combination of Atrium Health and Advocate Aurora Health. Atrium Health Wake Forest Baptist’s two main components are an integrated clinical system – anchored by Atrium Health Wake Forest Baptist Medical Center, an 885-bed tertiary-care hospital in Winston-Salem – that includes Brenner Children’s Hospital, five community hospitals, more than 300 primary and specialty care locations and more than 2,700 physicians; and Wake Forest School of Medicine, the academic core of Atrium Health Enterprise and a recognized leader in experiential medical education and groundbreaking research that includes Wake Forest Innovations, a commercialization enterprise focused on advancing health care through new medical technologies and biomedical discovery.
Wake Forest Baptist Health, Wake Forest University School of Medicine and Atrium Health have joined forces in a strategic combination that will enhance care, transform medical education and create economic opportunity for countless lives in North Carolina and beyond. As a part of that combination, the two health systems will be integrating technology and platforms, including our career sites.
This means that although you are applying on the Wake Forest Baptist Health Career Site, you receive communications from the Atrium Health Recruitment Team. Please know that this is an expected process, and thanks in advance for your flexibility.
About The Team
Mission, Vision and Culture Commitments
Mission
To improve health, elevate hope and advance healing – for all.
Vision
To be the first and best choice for care.
Culture Commitments
We create a space where all Belong
We Work as One to make great things happen
We earn Trust in all we do
We Innovate to better the now and create the future
We drive for Excellence – always
JOB DESCRIPTION
Responsible for overseeing the operational aspects of a specialized training program, working under the direction of leadership. Supports the coordination of schedules and organizational needs, ensuring efficiency and accuracy. Tracks program expenses and maintains budget oversight. Requires proficiency with Microsoft products and the ability to review policies and follow procedures effectively. Must communicate effectively with medical professionals and collaborate across various settings with preceptors and key stakeholders. Plays a key role in event planning and program coordination. Requires a high degree of initiative, strong communication skills, and the ability to manage multiple priorities while fostering internal and external relationships to support program success. Travel will be required between the Wake and Charlotte areas with oversight of two fellowship tracks in addition to remote work.
Education/Experience
Associate’s degree in Business Administration or related field with two years’ experience; or, an equivalent combination of education and experience.
Essential Functions
- Coordinates fellowship programs.
- Maintains and monitors ACGME Accreditation and GME requirements.
- Maintains the ERAS database (Electronic Residency Application System) and oversees its processes during recruitment season. Maintains application chart for fellowships.
- Responsible for final phase of fellow selection process by preparing rank list with direct submission to the National Resident Matching Program (NRMP) for fellowships.
- Assembles new fellow training files, coordinates new fellow GME personnel forms, and assists with financial duties such as tracking accounts, producing financial reports, and providing budget preparation support.
- Schedules and arranges activities to ensure availability and makes complex travel arrangements when necessary.
- Creates and maintains accurate files.
- Facilitates departmental work by providing specialized administrative support to faculty and departmental communication.
- Assists with departmental processes and programs by following established work procedures.
- Performs other related duties as assigned.
- Maintains cooperative working relationships and an open line of communication with other departments and members of the Medical Center.
- Resolves problems to improve customer service.
- Excellent oral, written, listening and interpersonal communication skills
- Expert in Microsoft Office Suite including Word and Excel
- Detail-oriented
- Clean, well-lit, comfortable, office environment
- Travel between Winston-Salem and Charlotte
Atrium Health Wake Forest Baptist is a pre-eminent academic health system based in Winston-Salem, North Carolina. Atrium Health Wake Forest Baptist is part of Advocate Health, which is headquartered in Charlotte, North Carolina, and is the fifth-largest nonprofit health system in the United States, created from the combination of Atrium Health and Advocate Aurora Health. Atrium Health Wake Forest Baptist’s two main components are an integrated clinical system – anchored by Atrium Health Wake Forest Baptist Medical Center, an 885-bed tertiary-care hospital in Winston-Salem – that includes Brenner Children’s Hospital, five community hospitals, more than 300 primary and specialty care locations and more than 2,700 physicians; and Wake Forest School of Medicine, the academic core of Atrium Health Enterprise and a recognized leader in experiential medical education and groundbreaking research that includes Wake Forest Innovations, a commercialization enterprise focused on advancing health care through new medical technologies and biomedical discovery.
Wake Forest Baptist Health, Wake Forest University School of Medicine and Atrium Health have joined forces in a strategic combination that will enhance care, transform medical education and create economic opportunity for countless lives in North Carolina and beyond. As a part of that combination, the two health systems will be integrating technology and platforms, including our career sites.
This means that although you are applying on the Wake Forest Baptist Health Career Site, you receive communications from the Atrium Health Recruitment Team. Please know that this is an expected process, and thanks in advance for your flexibility.
About The Team
Mission, Vision and Culture Commitments
Mission
To improve health, elevate hope and advance healing – for all.
Vision
To be the first and best choice for care.
Culture Commitments
We create a space where all Belong
We Work as One to make great things happen
We earn Trust in all we do
We Innovate to better the now and create the future
We drive for Excellence – always
