Administrative Assistant

Description

We are seeking a highly organized and proactive Administrative Assistant to support a variety of functions in a dynamic environment. This full-time, in-person position requires a motivated individual who can handle various responsibilities, including scheduling, managing correspondence, and assisting with day-to-day operations. The ideal candidate will be organized, have excellent communication skills, a keen attention to detail, and the ability to multitask effectively. 
 

Qualifications

ADMINSTRATIVE RESPONSIBILITIES (not meant to be complete)    
            •    Handle correspondence and communication
            •    Interfacing with Clients & Vendors
            •    Scheduling & dispatch of technicians
            •    Project administration, assist project managers and technicians with daily needs
            •    Accounts Receivable and Accounts Payable functions
            •    Quality Assurance Program administration
            •    General office duties & support, coordinate meetings and travel
            •    Assist with a variety of daily tasks and errands
            •    Data entry
            •    Filing & copying
            •    Utilize custom Project Management Program (training provided)
            •    Assist with employee relations
            •    Oversee training programs
            •    Support employee development
            •    Assist managers & employees

EXPERIENCE    
            •    AAS in Administrative Technology, Business or related field &/or 5 years experience 
            •    Industry specific training will be provided

REQUIREMENTS  
            •    Professional with a business attitude
            •    Strong work ethic
            •    Excellent verbal & written communication
            •    Extremely computer proficient
            •    Experience in Traverse a plus but not required.  
            •    Ability to work efficiently and complete tasks in a timely manner
            •    Ability to problem solve & think independently
            •    Strong attention to detail and be accurate
            •    A great attitude, punctual and positive
            •    Mentally transition between multiple tasks efficiently
            •    50 wpm (will be tested)

NO PHONE CALLS PLEASE!
Company:  Phoenix National Labs, LLC
Location:  941 S Park Lane, Tempe, AZ 85281
Website:  www.pnltest.com
Hours:  Full Time: Mon. - Fri., 9:30am - 6:00pm, 40hrs per week (occasional overtime),
Salary:  Highly competitive wages
Benefits:

        Medical & Dental (98% of employee premium paid by employer)
        HSA (employer matching contribution)    
        401K Retirement (3% matching by employer)
        Paid Holidays (immediately upon hire)
        Paid Time Off

Pre-employment Requirements: 
            •    Valid Driver’s License
            •    Drug Screening
            •    No misdemeanors, felonies, DUI/DWI’s
            •    Background check (7 years)     

“U.S. Persons” Only: A requirement of this position is access to information that is subject to U.S. export controls under the U.S. International Traffic in Arms Regulations (“ITAR”). Accordingly, the company will consider only “U.S. Persons” for this position. A “U.S. Person” includes (a) U.S. citizens or nationals; (b) U.S. lawful permanent residents (i.e., “green card” holders); (c) persons granted refugee status; or (d) persons granted asylum in the United States. This information is collected solely for purposes of complying with U.S. export control requirements and will not be used to unlawfully discriminate in the hiring process.

EOE/AA/M/F/Vet/Disabled

ATS is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.