What are the responsibilities and job description for the Administrative Office Manager / Data Entry (Part-Time) position at ATS FAMILY?
Job Details
Job Location
ANKO ELECTRONICS LLC - ANAHEIM, CA
Position Type
Part Time Indirect
Description
Job Title : DATA ENTRY / OFFICE MANAGER - Calibration Department
Well established Calibration and Inspection service organization in the Temecula, CA area is seeking an Data Entry / Office Manager for a Part-time, possible Full time position.
The responsibilities include :
- Data entry into computer database from Lab Travelers and Field Service Reports. Print / scan calibration certificates, shippers and invoice reports.
- Scanning and / or mailing customer invoices.
- Receiving vendor invoices and matching purchase order and packing slips.
- Outsourcing equipment to Vendors
- Accounts payable / receivable data entry, posting and processing vendor invoices for payment.
- Scan file folders, renaming and storing to appropriate software databases.
- Filing as needed.
- Maintain computer software recall databases.
- Preparing quotes and correspondence and other documents
- Able to communicate with clients daily, Project coordinator for a couple of our large customers.
- Onsite scheduling
- Reviewing files and invoicing customers according to their purchase order requirements.
- Shipping and receiving equipment in and out of the office as needed.
- Assist with other administrative duties as needed.
- Assist customer with status of equipment information.
Skills, Abilities and Experience :
3 to 5 years' administrative experience, quality or shipping / receiving experience.
Proficient in Microsoft Office -Word & Excel; Data Entry Knowledge; Typing Skills
High level of attention to detail on paperwork and equipment
Ability to continually self-evaluate the accuracy of your work.
Ability to focus on routine tasks in a busy fast-paced environment.
Demonstrated ability to follow written and verbal instructions.
Demonstrated mechanical aptitude to recognize different types of equipment.
A willingness to work occasional overtime is required.
Education : High School Diploma or equivalent.
Bachelor's degree preferred but not required.
Benefits include competitive compensation, medical, dental, vision, short term and long-term disability, life insurance, quarterly bonus opportunity, tuition reimbursement, paid holidays, and a paid time off / vacation package. ATS is a drug free environment.
EOE / AA / M / F / Vet / Disability
Applied Technical Services is an equal opportunity employer where employment is based upon personal capabilities and qualifications without discrimination due to race, color, religion, gender, age, national origin, disability, veteran status or any other protected characteristic as established by law.
