What are the responsibilities and job description for the Administrative Assistant position at AtWork Group?
Administrative Assistant Position- 100% onsite. Salary $60,000-$65,000 Monday - Friday 8 AM - 9 AM.
Responsibilities
- Receives and initiates phone interaction with tenants, vendors and in-house personnel concerning property issues
- Research property/tenant issues thoroughly, report issues to Property Manager
- Handles emergencies in Property Managers’ absence
- Prepare and process invoices (tenant direct expense, reconciliations, property tax and insurance billings, rent and CPI increases, etc.)
- Updates and tracks tenant and vendor insurance certificates
- Prepare purchase orders and vendor contracts;
- Maintain tracking programs and reports on JDE and on Excel (HVAC contracts, Title 19 reports, Letters of Credit, security and fire alarms, etc.)
- Assist Property Manager with A/R, Tenant move-in and move-out activities, repair follow-up and file maintenance
- Type correspondence, photocopy, transmit items via facsimile and/or email, prepare envelopes, overnights packages, etc.
- Receive and process mail
Qualifications
- Bachelor's degree or equivalent experience
- Strong interpersonal, customer service and communication skills
- Ability to multitask
- Proficient in Microsoft Office suite and Adobe
Salary : $60,000 - $65,000
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