Administrative Assistant

Administrative Assistant Position- 100% onsite. Salary $60,000-$65,000 Monday - Friday 8 AM - 9 AM.

Responsibilities

• Receives and initiates phone interaction with tenants, vendors and in-house personnel concerning property issues
• Research property/tenant issues thoroughly, report issues to Property Manager
• Handles emergencies in Property Managers’ absence
• Prepare and process invoices (tenant direct expense, reconciliations, property tax and insurance billings, rent and CPI increases, etc.)
• Updates and tracks tenant and vendor insurance certificates
• Prepare purchase orders and vendor contracts;
• Maintain tracking programs and reports on JDE and on Excel (HVAC contracts, Title 19 reports, Letters of Credit, security and fire alarms, etc.)
• Assist Property Manager with A/R, Tenant move-in and move-out activities, repair follow-up and file maintenance
• Type correspondence, photocopy, transmit items via facsimile and/or email, prepare envelopes, overnights packages, etc.
• Receive and process mail

Qualifications

• Bachelor's degree or equivalent experience
• Strong interpersonal, customer service and communication skills
• Ability to multitask
• Proficient in Microsoft Office suite and Adobe