Accounts Payable Specialist

Since 1975, Auburn Mechanical has been recognized as a mechanical contractor that delivers measurable, sustainable, quality results. We are a family-owned business serving customers in the areas of mechanical systems design and construction as well as providing ongoing maintenance and emergency services and repair.

The business has grown to employing hundreds of employees working on a wide variety of buildings serving the hospitality, education, technology, and healthcare industries. We cultivate long-term relationships with clients and employees, and we appreciate that our work together helps to sculpt the local community.

Are you an experienced accounting professional who wants to be an impactful player on a fast-moving team?

Are you a highly organized person who has a passion for providing top-tier customer service?

Our ideal candidate must be detail-oriented and able to handle multiple projects simultaneously. The successful candidate will have strong communication skills, a willingness to listen and help drive innovative solutions to improve processes. Job cost accounting experience in a construction environment highly preferred.

Please be prepared to upload your current resume to your application. We look forward to hearing from you!

**Principals only - no recruiters please**

Essential Duties and Responsibilities include but are not limited to the following.

• Cross-check purchase orders, packing slips, and invoices to ensure seamless alignment and safeguard accuracy in financial transactions. Research discrepancies.
• Review invoices and prepare payment checks for vendors and suppliers.
• Reconcile and pay corporate credit cards.
• Post and scan all open items in Accounts Payable daily.
• Ensure that all Accounts Payable transactions are supported by appropriate backup documentation, including necessary approvals.
• Reconcile vendor statements and ledgers to ensure consistency with internal records.
• Review and research discrepancies arising from the three-way match process.
• Prepare 1099 forms at year-end.
• Analyze vendor accounts and respond to vendor inquiries.
• Assist in month-end and year-end closings.
• Prepare account analyses as required.
• Assist the Controller with special projects as requested.
• Provide back-up phone coverage to the front desk as needed.
• Prepare bi-monthly check runs.
• Reconcile and allocate expenses based on preconfigured templates.

Supervisory Responsibilities: None

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change. Additional information can be provided in a job interview.

Diversity: Auburn Mechanical values our differences and recognizes the importance of diversity and equity in the construction industry and in our community at large. We will not discriminate against candidates based upon race, national origin, gender, age, religion, disability, sexual orientation, gender identity, veteran status, marital status or any other characteristics protected by law.

Qualifications: The ideal candidate will be able to perform each essential duty satisfactorily. The qualifications listed below are representative of the knowledge, skill, and/or ability required.

• Proactive approach to identifying and resolving discrepancies and issues.
• Ability to work independently and as part of a team in a fast-paced environment.
• Demonstrated customer service experience to both internal and external customers
• Strong knowledge of job cost accounting principles and practices
• Ability to analyze and reconcile complex accounts and project costs
• Strong attention to detail and accuracy in data entry and financial reporting
• Ability to collaborate effectively with project managers, vendors, and other stakeholders
• Excellent written and verbal communication skills
• Demonstrated troubleshooting, research, and problem-solving skills
• Strong personal and professional judgment
• Team player with a “win together” attitude
• Excellent attention to detail
• Dependable and punctual
• Organization and time management skills
• Accurate data entry skills

Education/Experience

• Associate's degree or equivalent from a two-year college with an emphasis on Accounting or Business
• Preferably 5 years of related experience and/or training
• Or equivalent combination of education and experience
• Knowledge of electronic data transfer between company and vendor a plus
• Previous experience in a construction or manufacturing environment preferred.

Computer Skills

• Proficiency with MS Office Suite programs (Outlook, Teams, Excel, Word) required
• High level proficiency with Excel preferred (examples: vlookup, pivot tables)
• Prior experience with an ERP preferred (we use Vista by Viewpoint)

Certificates and Licenses

• None required.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

This position is in a standard office environment with desktop business equipment and frequent telephone calls. Noise level is moderate.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit for long periods of time, regularly walk and climb stairs. The employee must constantly reach with hands and fingers and extensive keyboarding is required. Employee must be able to work in close contact with small and large groups. Frequent hearing and talking is required. The employee is occasionally required to lift up to 20 lbs.

Job Type: Full-time

Pay: $29.00 - $38.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Supplemental Pay:

• Bonus opportunities
• Overtime pay

Education:

• Associate (Preferred)

Experience:

• Accounts payable: 5 years (Required)

Ability to Commute:

• Auburn, WA 98001 (Required)

Ability to Relocate:

• Auburn, WA 98001: Relocate before starting work (Required)

Work Location: In person

Salary : $29 - $38