Communications & Marketing Coordinator

The Who :

You are a natural storyteller with an eye for design and a passion for brand consistency. You absolutely thrive in a collaborative environment where you can flex your creativity while enjoying being in a support role and keeping things organized and on track!

As a key player on our team, you'll support internal and external communications, assist with marketing initiatives, and help keep our brand looking sharp and professional. This role is perfect for someone who is enthused by variety and task demand—one day, you might be prepping an RFP submission; the next, you're designing a LinkedIn post, coordinating event and employee swag, or updating employee resumes or visiting jobsites to capture photos for the company portfolio.

The What :

Assist with RFP Responses & Marketing Proposals

• Help prepare RFP submissions and coordinate team interview prep
• Maintain our Project Information Database with up-to-date details
• Ensure employee resumes are refreshed
• Generate Quarterly Reports on Work in Progress & Proposal Volume

Support Internal Communications

• Assist in crafting engaging internal communications
• Assist in keeping our intranet updated within 3 days of receiving new material

Branding & Visual Communications

• Provide graphic design support across departments—ensuring brand consistency
• Oversee branded communication materials
• Assist in website design, maintenance, and content updates (photo refresh every January)
• Draft and submit press releases
• Manage client & employee gifts / swag, ensuring they align with our branding

Employee & Recruiting Event Support

• Coordinate logistics for employee events (holiday party, appreciation dinner, etc.)
• Order and manage onboarding swag & company logo wear
• Assist with marketing efforts for employee engagement and internal branding
• Support recruiting events by preparing brochures, ads, and giveaways

General Marketing & Clerical Support

• Provide miscellaneous clerical support to the Communications & Marketing team
• Help develop and distribute marketing materials for both internal and external use

What You Bring to the Team

• Adobe Suite Proficiency (1 year of experience required)
• InDesign & Illustrator (either coursework or real-world experience required)
• Highly proficient in Excel & Word required
• Associate or bachelor’s degree in communications, Marketing, or related field
• Photoshop skills for photo editing & content creation highly desired
• Tech-Savvy & detail-oriented
• Comfortable adopting new technologies
• Brand Advocate, Creative Thinker and a natural storyteller
• A keen eye for capturing moments via photography (portrait and / or architectural)
• Must provide a portfolio showcasing your creative work
• Collaborative & adaptable
• Works well with diverse personalities required
• Graphic design experience beyond the basics required

Bonus Points If You Have

• Videography and video editing experience (Adobe Premier Pro or similar)
• Social media skills