Accounts Payable Specialist

The Harris County Auditor's Office is tasked with the financial oversight of more than 80 Harris County departments and does so through general accounting, reporting, auditing, payment disbursements, and compliance. Harris County being the 3rd most populous county in the nation means the work you do at the Harris County Auditor's Office is not only critical and essential but impactful! At the Auditor's Office, we are a team of dedicated professionals committed to providing objective, value-added services to drive the mission of the Office and Harris County. If you want to serve the public and your community, consider applying with us today!

What We Offer Future Team Members

• Competitive Pay; up to $55,000.00 commensurate with experience
• Excellent Benefits and Wellness programs, including Zero-Premium Employee Only Medical Plan
• Outstanding Retirement Program
• Corporate Memberships & Discounts
• Flexible Work Arrangements
• Family Friendly Workplace, including up to 12 weeks of Paid Parental Leave
• Paid Time Off (accruals based on length of service) and Sick Leave
• 10 Paid Holidays and 1 Floating Holiday
• Subsidized Transit/Commute
• Public Service Loan Forgiveness (PSLF) Qualifying Employer
• Opportunities for Growth & Professional Development

Job Overview

As the Accounts Payable Specialist, you would play an integral role in the Office's critical function of sound and efficient fiscal management and operations across Harris County. Your responsibilities as a processor would be recording and entering vendor invoices timely, ensuring that invoices adhere to the contract terms and regulations, establishing and maintaining good vendor relationships, and researching then answering questions from stakeholders and internal or external clients. The Office process 1500-2000 claims per day, so we are needing someone who is action-oriented, works with a high level of accuracy, analysis, and attention to detail, and provides outstanding customer service.

Under the general supervision of Supervisor, Accounts Payable and in accordance with the policies and procedures of Harris County, the Accounts Payable Specialist:

• Process general claims (invoices) for 90 Harris County Departments submitted via an invoice capture system.
• Input claims (invoices) and manage accounts payable transactions using the PeopleSoft Accounts Payable module.
• Audit and process claims (invoices) daily which include making payments to vendors and for employee mileage/travel reimbursement requests, court appointed attorney fee vouchers, and other critical contract related transactions.
• Review claims submitted for payment to determine if they are properly supported and adhere to the terms and conditions of contracts/agreements.
• Provide answers to Accounts Payable questions raised by County department members, Auditor Office staff, and suppliers with regards to payments.

Qualifications

Education

• High school diploma or equivalent

Experience

• One year of full-cycle accounts payable experience.
• Previous experience working with 1099s and/or vendor setup and maintenance.
• PeopleSoft (or similar ERP systems) experience is a huge plus.
• Experience with an invoice capture system is also a plus.

Knowledge, Skills & Abilities (KSAs)

• Excellent verbal, listening and written communication skills.
• Ability to work with confidential and sensitive information
• Strong ability to plan and organize work, perform under pressure, and meet rapid deadlines.
• High degree of accuracy and attention to detail.
• Excellent data entry skills.
• Above average problem-solving, critical thinking and analytical skills.
• Proficiency in the use of MS Office with an emphasis Microsoft Excel
• Willingness to work independently and as part of a team.
• Commitment to customer service.
• Regular and predictable attendance.

Nature of Work

• Physical requirements for the position are the ability to sit for extended periods of time and the ability to push/pull, lift and carry up to 40 lbs.

• Monday - Friday | 40 hrs. per week
• May be required to work more than forty hours during the workweek or on weekends when special projects or deadlines need to be met.

The mission of the Harris County Auditor's Office is to be an independent and progressive organization recognized for professionalism in carrying out the County Auditor's statutory duties and responsibilities. The vision of the Harris County Auditor's Office is to create and maintain an environment of sound fiscal management and efficient financial operations at all levels of county government, while providing support to Commissioners Court, County Officials, Department Heads, and the public with the highest level of integrity and financial stewardship.

Harris County is an Equal Opportunity Employer https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx

This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate. Employment also contingent on passing a drug screen.

This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate. Employment also contingent on passing a drug screen.

Salary : $55,000