Finance and Donor Relations Coordinator

Job Title: Finance and Donor Relations Coordinator

Job Type: Full-Time

Reports To: Executive Director

Position Summary: The Finance and Donor Relations Coordinator is key in managing financial processes and fostering strong relationships with donors. This position ensures accurate financial reporting, oversees donation processing, and supports fundraising initiatives. The ideal candidate is detail-oriented, organized, and passionate about donor stewardship and financial accountability.

Principal Accountabilities:

• Must be self-motivated, creative, eager to socialize and create trusting relationships or strengthen relationships with key constituencies.
• Ensures consistent alignment of organizational mission and vision of the organization to the community
• Maintain discipline, safety, and control of the site, including, but not limited to, supervising, supporting, and evaluating staff as directed by the Executive Director.
• Works outside regular office hours when required, including evening events, weekends and additional hours during peak seasons.

Key Responsibilities

Finance & Accounting:

• Manage financial records, including tracking donations, grants, and sponsorships.
• Process payments, invoices, and reimbursements in compliance with financial policies.
• Assist with budgeting, financial reporting, and reconciliation of accounts.
• Maintain donor and financial databases with accuracy and confidentiality.
• Coordinate with external accountants or auditors as needed.

Donor Relations & Fundraising Support:

• Lead the efforts to broaden AKZ's donor base.
• Process and acknowledge donations in a timely manner.
• Maintain accurate donor records and generate reports as needed.
• Support donor stewardship efforts, including thank-you letters, donor updates, and event coordination.
• Assist in planning and executing fundraising campaigns and events.
• Ensure continued cultivation of past and current donors to enhance their relationship with Audubon Kids Zone and increase the likelihood of continued contributions.

Administrative & Other Support:

• Collaborate with the development and finance teams to streamline processes.
• Ensure compliance with financial and donor-related policies and regulations.
• Perform other duties as assigned to support the organization's mission.

Preferred Qualifications & Skills:

Associate's degree in business/accounting

2 years of experience in finance, accounting, donor relations, or nonprofit fundraising.

Strong understanding of financial principles, accounting software, and donor databases.

Excellent organizational and analytical skills with keen attention to detail.

Strong communication and interpersonal skills.

Ability to manage multiple tasks and deadlines in a fast-paced environment.

Passion for nonprofit work and donor engagement.

Experience in nonprofit financial management and compliance.

Knowledge of fundraising best practices and donor stewardship.

Familiarity with CRM systems such as QuickBooks and Bloomerang.

Audubon Kids Zone is an Equal Opportunity Employer

This job description provides guidelines and direction for accomplishing program, organizational, regional, and individual goals and objectives. It covers the primary responsibilities and activities in effectively executing this position but is not meant to be all-encompassing.

Physical/Other Requirements:

While performing the duties of this job, the employee is occasionally required to stand, walk quickly, sit, use hands and fingers, handle or feel objects, climb stairs, balance, kneel, talk, and hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, depth perception, and the ability to adjust focus. Primarily works in a climate-controlled office-based setting. The position requires the employee to commute to off-site locations for meetings using their personal vehicle with an updated driver's license. The position may require the employee to use an Audubon Kids Zone vehicle to transport students occasionally.

Job Type: Full-time

Pay: $17.00 - $20.00 per hour

Expected hours: 40 per week

Benefits:

• Paid time off

Schedule:

• Monday to Friday

Work Location: In person

Salary : $17 - $20