BID & CONTRACT SPECIALIST III

The purpose of this classification is to coordinate specialized bid processes for goods and services, such as sealed bids and transportation special purpose local option sales taxes (TSPLOST) bids, and to ensure adherence to license and E-verify processes.

• Assists in the development and preparation of specialized bid packages: ensures compliance with procedures, professional standards, and award orders, including licensures and E-verify processes; provides technical expertise and advice regarding procurement policies and procedures; reviews and finalizes bid packages; develops vendor list; and copies, prints and distributes bid packages.
• Receives and reviews bid specifications from requesting departments and submitted bids from vendors: verifies completeness and accuracy of documents, forms, and bid details; ensures submitted bids comply with specifications and Consolidated Government policies; prepares bid tabulation sheets; and organizes and forwards approved submittals to requesting department for review.
• Coordinates pre-bid conferences: provides information and answers questions regarding bid processes and requirements; ensures conference activities comply with local, state and federal rules and regulations; and prepares and submits all required and requested documentation and files.
• Prepares non-compliance and other notifications: prepares and submits non-compliance letters to vendors; and prepares and submits addendums as needed.
• Provides information, assistance and technical expertise regarding procurement and bid rules, regulations, policies and procedures to Consolidated Government departments and staff, vendors and the public; and conducts seminars for prospective vendors.

Education: Bachelor's Degree in Purchasing, Supply Chain Management, Business Administration, or related field
{Please note: Upon job offer, you will be required to provide proof of education. Be sure to have the appropriate documents readily available.} 

Experience: Two years of experience comparable to a Procurement Buyer
(Ex: Purchasing of supplies and services for a company and/or researching vendors and negotiating contracts.)

Knowledge/Skills/Abilities:

• Common business practices relating to the purchase, pricing, terms, shipment, taxes, and payment for commodities and services.
• Uniform Commercial Code and Technical writing principles.
• Contract administration principles.
• Obtain appropriate commodities in a timely manner.
• Large scale purchasing methods and procedures.  
• Excellent communication skills both written and oral.
• Ability to interact professionally and assertively with all levels of people. 
• Demonstrated ability to work independently.
• Ability to use computers including MS Office Suite.  Good data entry skills.
• Good math aptitude (multiplication, division, percentage calculations, addition and subtraction).

Licensing/Certification:  

• Possession of a valid driver's license with good driving history. If State license is other than Georgia or South Carolina, applicant must obtain a license in Georgia or South Carolina within 30 days of employment. 

This position does require staff call up in an emergency situation.

PERFORMANCE APTITUDES:

• Data Utilization: Requires the ability to evaluate, audit, deduce, and/or assess data using established criteria. Includes exercising discretion in determining actual or probable consequences and in referencing such evaluation to identify and select alternatives.
• Human Interaction: Requires the ability to work with and apply principles of persuasion and/or influence over others to coordinate programs or activities of a project, and resolve typical problems associated with the responsibilities of the job.
• Equipment: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
• Verbal:  Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.
• Math: Requires the ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs.
• Functional Reasoning: Requires the ability to apply principles of influence systems, such as motivation, incentive, and leadership, and to exercise independent judgment to apply facts and principles for developing approaches and techniques to resolve problems.
• Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable.
• Physical Abilities: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.
• Sensory Requirements: Some tasks require the ability to perceive and discriminate colors or shades of colors, sounds, depth, and visual cues or signals. Some tasks require the ability to communicate orally.
• Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.

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The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job.

Salary : $40,162