PROJECT COORDINATOR

Project Coordinator

The Project Coordinator is responsible for providing administrative support for assigned construction projects under the direct supervision of the Project Manager and Compliance Manager. Duties include data entry into Viewpoint, maintaining insurance certificates, coordinating meetings and conferences, obtaining supplies, and filing. The position involves interfacing with the entire project team, as well as clients, designers, and subcontractors. Strong organizational skills are required to plan and prioritize a diversified workload.

Salary $ 45,000.00-$75,000.00

• Compensation may vary based on factors such as experience and qualifications. Ranges and rates may take into consideration benefits, bonus, and other factors. Please reach out to our human resources director for additional information.

Essential Functions:

• Maintain, organize, and control various logs including contracts, insurance, RFIs, Submittals, and Change/Purchase Orders, ensuring accurate data entry into the Viewpoint system.
• Follow up diligently on open items within logs to track progress and ensure timely resolutions.
• Collect and verify all necessary documentation such as Safety files, insurance certificates, and worker’s compensation records prior to project commencement.
• Assist in managing correspondence, including drafting responses and distributing communications to owners and subcontractors as needed.
• Support field offices by coordinating material and supplies ordering for trailers and project sites.
• Handle confidential information professionally and explain policies to external entities as required.
• Contribute effectively to special projects, demonstrating both independent initiative and collaborative teamwork.
• Assist with monthly reporting to ownership and Aurora, ensuring deliverables are completed accurately and on time.
• Support the accounting department by ensuring subcontractor paperwork is up-to-date for timely payments, and assist with document proofreading and formatting.
• Track and assist with compiling comprehensive closeout documentation packages, including as-builts, warranties, and owner’s manuals, to ensure project completion and client satisfaction.

Appreciated skills:

The role of a Project Coordinator is dynamic and requires adaptability, excellent organizational

skills, and the ability to multitask effectively. Each day presents new challenges and opportunities

to contribute to the success of projects and the overall efficiency of the team.

Day in the Life:

• Arrive at the office at 8:00 AM.
• Grab a coffee and settle at the desk to begin planning the day
• Review emails for any urgent messages or updates from team members or clients.
• Organize the calendar, confirming appointments and meetings for the day.
• Respond to any inquiries or schedule changes.
• Organize and maintain digital filing systems for easy access to important documents.
• Distribute meeting minutes to all participants.
• Assist project managers with data entry and analysis for project tracking.
• Review tasks completed during the day and update the to-do list for tomorrow.

Qualifications:

• High school diploma.
• Two years of administrative experience.

Preferred Education & Experience:

• Associate degree or higher.
• Two years of construction related experience.
• Proficiency in Microsoft Office suite of applications

Additional Eligibility Qualifications

• None required for this position.

Full Time, Exempt:

Monday – Friday 8-5pm

(Occasional evening and weekend work may be required as job duties demand)

Benefits

• Health
  • Medical/Dental/Vision Insurance Coverage
    • Employer funded HRA
    • Fitness Incentive Programs
  • Employee Assistance Plan (EAP) – including Wellness Programs; Health Advocacy, Legal Assistance, Financial Coaching and Counseling for every employee and members of their household for free.
  • Discounted services for fertility and family-building benefits offered through Kindbody

• Finances
  • Flex Spending Account/Dependent Care Account
  • Whole Life Insurance Policy
  • 401K plan with employer match
• Wide array of Aflac Insurance plans available
• Survivor benefit insurance
• Free financial planning & credit monitoring services
• ESOP

• Time-Off
  • Competitive PTO
  • Paid Sabbatical Leave (duration based upon tenure)
  • 1 week paid for Medical Leave of Absence
  • Summer Hours

• Incentives
  • Tuition Reimbursement Program
  • Employee Referral Program
  • Good Times Committee Events (holiday party, happy hours, yoga classes)
  • Employer match charitable contribution

EEO/AAP Statement

Aurora Contractors, LLC. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.