Facilities Assistant

Aurora Mental Health & Recovery (AMHR) is seeking a full-time Facilities Assistant to play a vital role in ensuring seamless facility operations across our organization. This position involves managing schedules for Maintenance Technicians and contractors, processing invoices, maintaining key systems, and supporting day-to-day operationsall while maintaining the highest level of confidentiality. The Facilities Division encompasses safety, security, project management, purchasing, maintenance and custodial services, all focused on creating a safe, clean and welcoming environment for staff and clients.

An ideal candidate is highly organized, thrives in high-pressure settings, and has strong time management skills. They are proactive, solution-oriented, and capable of making independent decisions within their role. Administrative experience is required, while facilities experience, Excel proficiency and DeskPro knowledge would be a plus. Join us in making a difference, one room at a time!

Schedule. This position is fully onsite/in-person. The schedule is MondayFriday, 8am5pm.

Salary for this role. The starting wage is based on experience and company equity. Paid bi-weekly.

• $18.87 - $27.32 per hour

Essential functions:

• Schedule routine inspections and maintenance with vendors and city authorities.
• Maintain all records and provide for licensing and as requested.
• Receive work order requests and coordinate scheduling with maintenance techs, using online ticketing system.
• Prepare and process purchase orders.
• Process invoices, mileage, Maintenance Tech tracking sheets, hours, and payroll information.
• Order parts and materials from vendors and suppliers.
• Create and maintain a variety of facilities-related databases.
• Coordinate and schedule outside contractors.
• Assist with documentation, labeling, copying, printing, typing, correspondence, filing and other general office duties, on a regular basis.
• Promote a safety-oriented culture.

Requirements:

• High School Diploma/GED.
• Preferred: Bachelor's Degree.
• Two years' experience in a support role.
• Preferred: two years' experience in a support role and in a facilities role.
• Detailed with strong organizational skills, capable of completing tasks in an efficient manner.
• Ability to work with people via phone and email to resolve issues.
• Proficient in basic computer skills: Microsoft Office Suite including Outlook.
• General knowledge of office equipment: postage/mail sorting machines, fax, copiers, calculators.
• Ability to perform duties with minimal supervision.

Required Vaccination.

At AMHR the health and safety of our clients and staff are our top priorities. As part of this commitment, all employees are required to receive an annual influenza (flu) shot before their first day of work. Proof of the flu shot must be provided on your first day of employment. A medical or religious exemption can be requested if necessary.

Benefits:

• Health insurance: Kaiser
• Dental, vision, and flexible spending accounts (dependent care & health care)
• Company paid basic life and AD&D insurance
• Long-term disability coverage*
• 403(b) retirement plan which provides 100% vesting immediately, and matching contributions up to 4% after one year of employment
• Accrued Vacation pay up to 12 days and accrued Sick Pay up to 12 days per year, plus 10 Paid Company Holidays, and 2 floating holidays (hours calculated pro-rata basis based on full-time equivalency)
• Employee Assistance Program
• Voluntary term life insurance
• Short term disability*
• Eligible for benefit if working 30 hours per week or more

Our Mission, Vision and Core Values.

Mission: Deeply rooted in our diverse community, we deliver state-of-the-art care and meaningful outcomes that impact emotional well-being and addiction recovery.

Vision: To foster hope and healing through compassionate, quality care.

Core Values: Passionate caring; Rising to the challenge; Honoring and respecting all persons; Believing in resilience; Putting clients and community first; Commitment to collaboration and teamwork

We are an Equal Opportunity Employer.

Aurora Mental Health & Recovery and subsidiaries (AMHR) are dedicated to the principles of equal employment opportunity. We prohibit unlawful discrimination against applicants or employees on the basis of age 40 and over, race (including traits historically associated with race, such as hair texture and length, protective hairstyles), sex, sexual orientation, gender identity, gender expression, color, religion, national origin, disability, military status, genetic information, or any other status protected by applicable state or local law. We do not tolerate discrimination in any form or context including harassment or exclusion.

Diversity Statement.

We are committed to the values of diversity, equity, and inclusion, and strive to ensure that it is interwoven into the fabric of our organization. We support and nourish an inclusive and welcoming environment for employees from diverse backgrounds.

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