Human Resources Coordinator

Aurora University (AU) is committed to the transformative power of learning by creating a student-centered environment and an equity of experience and opportunity, to ensure that students, faculty, and staff of all backgrounds feel welcome and included. Our culture of collaboration, generosity, and belonging make it a special place for students, faculty, and staff.

AU is grounded in the transformative opportunity it provides to a diverse student body. As a private university with a public mission and a commitment to making a difference in peoples’ lives, AU has a long history of resilience and of providing access to an education that values innovation, focuses on continuous improvement, and has a positive impact on the communities we serve. We are proud of our service to and economic impact on the state of Illinois, where over 80% of our students stay to live and work, where 90% of our students come from, and where we foster strong community partnerships to develop the workforce in areas such as nursing, education, business, technology, and social work.

We are looking for passionate and purposeful individuals who represent the full diversity of Aurora and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, ability, identity, and ethnic backgrounds present in our community. When you join the team at AU, you can expect to be part of an inclusive, innovative, and equity-focused community that approaches higher education as a matter of social justice requiring broad collaboration among faculty, staff, students, and community partners.

At AU we believe that continuous learning is a fundamental part of working life, and our goal is for all colleagues on our campus to feel supported and equipped to realize their full potential. We actively support our community by providing all employees with opportunities to engage in professional development activities, as well as a range of tuition and employee benefits that can be found here.

Position Purpose:

The Human Resource Coordinator supports learning by coordinating day-to-day administrative Human Resources functions, including responsibilities of receptionist, student employment, Colleague updates, employment, benefit processing, training, tuition assistance, adjunct faculty and overload contract processing. The Human Resources Coordinator provides administrative support to the other Human Resources staff.

Essential Job Functions:

• Initial point of contact for daily Human Resources matters. Handles questions, requests and inquires made by employees and visitors in person, via telephone and via email utilizing general understanding of HR legal compliance, along with university policy and procedure, referring to other HR team members, as needed.
• Processes all employee life-cycle changes in Colleague; including new hires, terminations, promotions/transfers, status changes, contracts, name changes, benefit changes, etc.
• Collects and enters all new hire paperwork and contracts for payroll.
• Responsible for maintaining accurate, up to date and complete personnel files for employees, student workers, volunteers, and contractors.
• Handles benefit enrollments, updates and processing in Colleague and on vendor sites.
• Provides support to recruitment function, as needed.
• Processes background checks for new employees, volunteers, contractors, and student workers, as necessary.
• Initiates new staff/faculty set-up and participates in new hire orientation to assist with paperwork and review of ITS systems.
• Coordinates and manages enrollment and completion of HR online training programs for employees, student workers, contractors, and volunteers.
• Orders and maintains office supplies and forms. Sorts, opens and date stamps department mail.
• Develops in-house procedure documentation, in coordination with other HR team members.
• Processes forms for Tuition Assistance Program.
• Coordinates student employment forms and new hire paperwork for all on-campus employment.
• Assists HR team members with projects and/or implementation of new programs, when needed.

Essential Job Requirements:

Skills:

• Understanding of Human Resource functions and processes.
• Excellent communication and customer service skills.
• Ability to interact with a diverse group of faculty, staff, students and parents; and develop strong working relations with colleagues, staff, administrators.
• Excellent interpersonal and problem solving skills.
• Excellent organization skills, strong detail orientation and ability to manage multiple tasks, while maintaining accurate information and productivity.
• Professionalism, maturity and discretion are critical in order to handle confidential nature of function.
• Ability to learn, apply new information quickly and appropriately handle sensitive and confidential information.
• Knowledge of Colleague desired.
• Strong proficiency with Microsoft Office applications. Able to learn/utilize other software applications as needed.

The pay range referenced in the job posting is the budgeted amount the university reasonably expects to pay for this position. The final pay rate will not be below the lowest pay rate listed herein.

Benefit-eligible positions offer excellent benefits including health, dental, life, vision, long term disability, a 403(b) retirement plan through TIAA, and tuition remission.

Aurora University is an Equal Opportunity Employer.

Aurora University offers competitive, flexible benefits to eligible employees.

• Health Insurance
  Choice of HMO or PPO offered through BlueCross BlueShield of Illinois.
• Dental and Vision Insurance
  Choice of two dental plans and vision insurance offered through Blue Cross Blue Shield.
• Life Insurance and AD&D
  1.5 times annual salary, dependent on age. Additional life insurance also may be purchased for self, spouse, and children.
• Long Term Disability
  60% of salary, taxable and nontaxable options.
• TIAA Retirement Account
  The University offers a 403b retirement plan, administered by TIAA. Matching contributions offered first day of employment to eligible employees, at the discretion of the University and Board of Directors.
• Flexible Spending Accounts (FSA)
  FSAs are available for medical costs and dependent care costs.
• Paid Time Off
  Vacation, personal, and sick leave are provided to eligible employees.
• Holidays
  The university observes nine major holidays where the university is closed.
• Tuition Assistance
  Tuition assistance for AU undergraduate courses is available to eligible employees and eligible family members beginning the term following one (1) year of regular, full-time employment. Tuition assistance for graduate programs paid at 60% for employee following Senior Leadership approval.
• Tuition Exchange Consortiums
  AU is a member of the Tuition Exchange (TE) and the Council of Independent Colleges Tuition Exchange Program (CIC-TEP) enabling full-time employees and eligible family members to be eligible for tuition assistance at more than 600 universities nationwide. Eligibility for the CIC-TEP and TE programs is one (1) year of regular, full-time employment as of 8/31.