Subcontracts Administrator I

REPORTS TO:  Subcontracts Manager

SUPERVISES:  N/A

GENERAL PURPOSE AND SCOPE: As a member of the Supply Chain group at Austal, you will play a role in the performance and success of the function and the group. Ensure Austal’s Material and Service Support needs and requirements are met while maintaining a high level of customer service. Transactions will be variable, but more complex than routine, and involve medium-risk up to 5 million dollar negotiations and medium risk at times.

AUTHORITIES / RESPONSIBILITIES:

• Working Individually or as part of a team, assisting with the negotiation of short and
• long term agreements for raw materials, parts, subassemblies, finished goods, MRO
• materials, equipment, tooling, supplies and/or services from suppliers.
• Participating in day-to-day subcontract administration activities; Market Research; Supplier Sourcing; and Basic Price/Cost Analysis
• Supporting and learning to issue Purchase Orders.
• Follows up with requesters and end users regarding purchase orders.
• Assisting with Supplier metrics and advising suppliers of their performance.
• Reviewing statements of work material specifications, service contracts, and terms and conditions when required.
• Learning when to escalate issues, or ask for help from, the next level of management in the Supply Chain function.
• Acts as liaison and point of contact with the Supplier on formal communications and submittals
• Acts as liaison and point of contact for coordination and communication with all departments on subcontract related issues.
• Provide recommendations for continuous improvement in the procurement organization.
• Able to track total spend in category and setting, measuring appropriate savings targets.
• Gathers information to evaluate the financial stability, technical capability, process control, capacity and continuous improvement techniques of Suppliers when required.
• Following all Supply Chain policies, procedures, guidelines and instructions including those regarding the procurement of materials and particularly the ability to keep confidential information regarding all purchasing or commodity strategies confidential (and in some cases, within the supply chain function exclusively).
• Maintaining close communication with Supplier account and customer service personnel, and management levels if necessary, so as to minimize risk due to supplier capacity issues, plant shutdowns, and other day to day disruptions that may affect Austal and/or open purchase orders.
• Providing assistance to related departments when applicable.
• Working under pressure and in some cases, tight deadlines.
• Working under direct supervision.
• Support the Estimating Business System initiative in response to RFP or RFQ requirements to ensure subcontract prices are reasonable based on review and analysis, in accordance with DFARs Cost Estimating System Requirements
• Other duties as assigned by Managers.

QUALIFICATIONS / KNOWLEDGE / EXPERIENCE:

• BSBA required, Degree in Business, Supply Chain or Material Management is preferred.
  • 4 years’ experience may be considered in lieu of degree
• 0 - 2 years purchasing experience required.
• General application of excel skills including pivot tables, v-lookups, etc. to manipulate RFQ’s, quotations, presentations, etc.
• The ability to utilize structured thought processes, anticipate consequences.
• Microsoft Office at the intermediate skill level: Word, Excel, PowerPoint, Internet Explorer, Outlook
• Experience with ERP/MRP systems desired: IFS preferred; others like BAAN, SAP, JD Edwards and Oracle are acceptable.
• General understanding of the Uniform Commercial Code, U.S. Government FAR, DFARS and ITAR requirements.
• General understanding of enterprise quality system functionality (e.g., ISO 9000, AS9100, TS16949, etc.).
• General understanding of ERP systems and MRP logic.

TOOLS: Basic office machines, PC, copier\scanner, etc.

DIRECTION EXERCISED: N/A

DISCRETION EXERCISED: Incumbent will be expected to demonstrate creativity and latitude in order to meet goals and objectives established. Will require the capacity to self-direct and reprioritize activity in order to support business needs and meet deadlines. May be assigned discretionary authority to provide work direction and constructive feedback for other employees within the department.

LIAISES WITH: Within Austal: Tactical Buyers, Sr. Purchasing Manager, Vice President of Supply Chain, Senior Management, Materials Program Managers, Material program staff, Senior Logistics Manager, Compliance Coordinator (Supply Chain), document control and other administrative department personnel. External: Suppliers.

ADDITIONAL GUIDELINES:

• The ability to obtain and maintain a DoD clearance may be required if deemed necessary in the scope of your position responsibilities.

• Candidates must meet the following employment eligibility guidelines to be considered for employment with Austal USA:

• 18 years of age or older at time of application
• Able to provide proof of US Person Status
• No felony convictions of Theft/Deception or Violent crimes within seven years from disposition date
• No felony convictions of Drug crimes within three years from disposition date
• Willing to submit to a drug screen
• Willing to submit to a background check

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

SAFETY

Must comply with company, federal, state, and local safety and environmental rules and regulations while performing daily job tasks. 

Equal Employment Commitment

Any qualified individual with a disability who is having difficulty in completing an application because of incompatible technology or other disability-related application issues may contact us at the following phone number for assistance: 251-445-1932.
Austal shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability.  Austal’s commitment to equal employment opportunity applies at all levels of employment, in all job titles, including the executive level, and to all employment actions, including but not limited to decisions concerning recruitment, hiring, training, and promotion.