What are the responsibilities and job description for the Material Program Coordinator position at Austal?
REPORTS TO : Material Program Lead
SUPERVISES : none
GENERAL PURPOSE AND SCOPE : This Entry Level Material Program Coordinator 1 will ensure program material and services needs are met through facilitation and coordination between Project Managers, Production, Purchasing, Engineering and Logistics.
DUTIES / RESPONSIBILITIES :
- Supports liaison between Program Material Management and Project Management to ensure seamless flow of information between internal customers on material matters for a specified Program and assigned ships.
- Supports material matters for a specified program and assigned ships.
- Assists in the coordination of material transfers with Logistics, Engineering, and Project Management personnel to ensure material availability to meet production schedules.
- Troubleshoots material and service orders and proactively escalates issues to mitigate problems in meeting delivery schedules. Gathers status and facilitates closure of Supplier Correction Action Reports (SCARs).
- Gathers material status in support of scheduling decisions; supports Material Program Coordinators and Lead in analyzing material and / or subcontractor requisitions, purchase orders, and information from POCs to evaluate risks related to material availability versus schedule requirements and summarizes results.
- Supports Material Program Management team in the preparation of written and / or graphic material to convey information to internal stakeholders.
- Supports coordination of schedules for material and services as requested and ensures Purchasing Department expedites delivery when necessary to meet schedule requirements or establish best delivery date available.
- Reviews requisitions for assigned materials, parts and / or services and verifies specifications with requester as necessary
- Prepares Procurement reports to track and communication project material.
- Supports Material Program Planner with checks on the accuracy of Wanted Receipt Dates for pending orders.
- Complies with Austal’s employee handbook general guidelines, company procedures and policies.
QUALIFICATIONS / KNOWLEDGE / EXPERIENCE :
ADDITIONAL GUIDELINES :
TOOLS : Not Applicable
DIRECTION EXERCISED : Limited indirect direction of others.
DISCRETION EXERCISED : Moderate discretion regarding daily job duties.
LIAISES WITH : Commodity Managers, Purchasing Team, Engineers, Logistics Personnel, Project / Program Team, Program Office, and External Customer.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly exposed to humid conditions, bright flashing lights, moving mechanical parts, high precarious places, outside weather conditions, and extreme heat. The employee is occasionally exposed to fumes and / or airborne particles at or below the PEL, toxic or caustic chemicals, and heat and cold. The noise level in the work environment is usually very loud, 90 dB.
SAFETY
Must comply with company, federal, state, and local safety and environmental rules and regulations while performing daily job tasks.
PHYSICAL REQUIREMENTS :
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Must be able to tour all vessels and work sites.
While performing the duties of this job, the employee is regularly required to stand, walk, use hands to manipulate, handle, or feel, reach with hands and arms, climb and balance, stoop, kneel, crouch, or crawl, and talk or hear. The employee is occasionally required to sit.
Specific physical requirements include the following :
Must have the ability to bend, squat, stoop, crawl, and kneel. Must have the ability to climb in a safe manner (climbing as a minimum includes stairs, scaffolding, ladders, and ramps). Ability to withstand cold and hot temperatures. Ability to effectively navigate throughout the ship to include climbing ladders, scaffolding, and stairs. Must be able to withstand normal heat level within the ship.
Equal Employment Commitment
