What are the responsibilities and job description for the Event Planning Specialist position at Austin Aquarium?
Job Overview
We are seeking a highly organized and detail-oriented Event Coordinator to join our dynamic team. The ideal candidate will be responsible for planning, executing, and managing a variety of events, ensuring that each occasion runs smoothly and meets the expectations of our guests. This role requires excellent communication skills, strong time management abilities, and a passion for creating memorable experiences.
Responsibilities
- Plan and coordinate all aspects of events, including logistics, catering, guest services, and event marketing.
- Collaborate with guests to understand their vision and requirements for each event.
- Negotiate contracts with vendors and suppliers to secure the best services at competitive rates.
- Manage event budgets and ensure all expenses are tracked accurately.
- Oversee on-site event execution, ensuring all details are in place and addressing any issues that arise promptly.
- Develop marketing materials and strategies to promote events effectively.
- Maintain strong relationships with team members to foster collaboration and ensure satisfaction.
- Events will range from school field trips, birthday parties, private events, and on site calendar events.
- Other responsibilities include answering phones, emails, and assisting guests as needed.
Requirements
- Proven experience in event planning or coordination is preferred.
- Strong organizational skills with the ability to manage multiple projects simultaneously.
- Excellent communication skills, both verbal and written, to effectively interact with clients and vendors.
- Time management skills to meet deadlines in a fast-paced environment.
- Ability to negotiate contracts effectively while maintaining positive relationships with vendors.
- A proactive approach to problem-solving with strong attention to detail.
- A passion for creating exceptional guest experiences through innovative event design.
If you are enthusiastic about bringing people together through well-executed events and possess the necessary skills to thrive in this role, we encourage you to apply.
Job Type: Full-time
Pay: $14.00 - $22.00 per hour
Expected hours: 20 – 40 per week
Benefits:
- Employee discount
- Flexible schedule
- Paid time off
Schedule:
- 10 hour shift
- 12 hour shift
- 8 hour shift
- Day shift
- Holidays
- Monday to Friday
- Nights as needed
- Rotating weekends
- Weekends as needed
Work Location: In person
Salary : $14 - $22
