Field Office Manager (Austin, TX) - Austin Commercial

These positions provide overall direction and control over the jobsite accounting, personnel functions, and other administrative support functions required to support the project staff. The Field Office Manager primarily reports to the Operations Controller, the Senior Manager for ACI Accounting. The FOM Coordinator will work directly with the Field Office Manager on job assignments, career development, and salary review. When assigned to a specific project, the Field Office Manager also reports to the Project Manager. The Project Manager will assign job specific priorities, duties, and schedules. 

Main Areas of Responsibility

• Jobsite accounts payable/receivable management
• Jobsite subcontract management
• Job cost  and change order accounting
• Support of job status reports
• Owner billings
• Project insurance, personnel and payroll administration
• Jobsite office administration

Specific Duties and Responsibilities

1. Prepares and submits monthly pay requests in accordance with contract terms.
2. Oversees all field payroll functions for both hourly and salaried employees, ensuring that all hours worked are properly documented, coded, and reported to the Austin Accounting department.
3. Receives and processes all invoices and pay requests from suppliers and subcontractors, including M/WBE and subcontractor man-hour reporting. Ensures the necessary backup documentation is on file before approving invoices for payment.
4. Monitors the entire invoice system to ensure subcontractors and suppliers are being paid in a timely manner, following up with subcontractors and suppliers to receive appropriate back-up documentation.
5. Maintains the project job-cost reports that support pay requests to the owner.
6. Works with the project manager to ensure that all subcontractors have the necessary bonding and insurance documents properly completed and on file before their scope of work commences.
7. Incorporates change order revisions into the schedule of values.
8. Assists in preparation of the monthly job status report.
9. Ensures all project cost items are coded properly according to the chart of accounts as well as recorded and paid in a timely manner.
10. Monitors all reports from the performance reporting system for accuracy and consistency, and assists project manager in making all necessary revisions.
11. Directs a variety of jobsite personnel functions, including pre-employment/pre-transfer physical exams and drug tests, reference checks, new employee enrollments and orientations, group insurance, etc.
12. Assists the project manager in a number of functions related to closeout of a project to include the final billing to the owner.
13. Performs a wide variety of related administrative support tasks such as preparation of safety reports, equipment inventories and maintenance records, etc.  Ensures all equipment on site is reported for insurance purposes.
14. Provides routine supervision for the support staff, assisting with the hiring, training, and disciplining of supervised staff.
15. Establishes and maintains the project filing system and performs general office and clerical duties. 

Requirements

• A bachelor’s degree and 5-10 years of progressive field office management experience and/or alternative combination of education and progressive field office management experience in lieu of degree
• 3-5 years accounting experience in the construction industry preferred
• An accounting background with cost plus billings experience is preferred