Event Coordinator

Position: Events Coordinator

Reports to: Director of Individual Giving and Corporate Relations

Organization

 Formed in 1952, The Austin Humane Society is Austin’s largest, longest standing, no kill, non-profit animal shelter. AHS is dedicated to eliminating unnecessary euthanasia of dogs and cats through:

Ø Innovative life-saving adoption programs

Ø High-volume spay and neuter programs

Ø Engaging the community to be part of the solution

Ø Serving animals and people in times of crisis

Position Description

The Events Coordinator is responsible for Austin Humane Society’s (AHS) event based programming by representing and coordinating third party events and assisting other client based opportunities that engage the community in AHS’ mission and work. The Events Coordinator reports directly to the Director of Individual Giving and Corporate Relations and plays an integral role on the Development and Communications Team. This position works with a variety of individuals, groups, donors, event guests, volunteers, staff and other constituents to ensure everyone who encounters AHS has an excellent experience.

Responsibilities

Third Party Events (Off-site)

·       Coordinate logistics, AHS representation, materials and volunteers to help assist the event host for all third party events agreed upon and scheduled with the AHS Events Team.

·       Coordinate with the Animal Services program staff on animal participation for all third party events and other off-site events.

·       Maintain an accurate and current calendar of all third party events inside and outside of the organization.

·       Establish, update, and maintain accurate data records of all events, as well as, all related constituents and donations.

·       Assist with the development of new strategies to increase community partners, donors and volunteers to help foster AHS engagement, satisfaction, retention, and revenue growth.

·       Assure that all third party events adhere to AHS policies and guidelines with a signed agreement.

·       Assist Development team develop key partnership highlights through marketing and social media platforms.

·       Maintain professional communication pre and post event with an emphasis on donor retention and sustained giving

Development Department Duties

·       Provide support to the Event Manager for our annual AHS fundraising events; Gala, Puppy Bowl and Kitten Shower.

·       Assist the Development team in monitoring, evaluating, stewarding and expanding our In-Kind Donations and Donation Drive Programs.

·       Actively seek potential donors, event attendees, advocates and volunteers through various outlets including corporate businesses, local networking, social media, and community groups to provide in-kind services and donations for events.

·       Provide assistance when needed to the Volunteer Department for on-site Corporate Service Days including day of activities, leading small groups in tasks and representing AHS with minor speaking responsibilities.

·       Assist the Development Team as a whole with events as needed.

·       Support the Director of Individual and Corporate giving in communication, scheduling and execution of Workplace Events.

Other Responsibilities

·       Respond to the event emails and calls within 48 hours.

·       Attend off-hour events outside of usual work hours and on weekends.

Other Duties as Assigned

Qualifications

Minimum one year of experience in nonprofit fundraising, event planning or a related field.

Commitment to the mission and values of AHS

An energetic self-starter.

Excellent organizational and communication skills

Attention to detail, including the ability to maintain accuracy of details in a fast-paced setting.

Ability to make telephone calls to donors, event guests, volunteers, etc.

Ability to track and report daily activities.

Ability to work with fellow team members in a coordinated effort to accomplish goals.

Ability to handle complex and confidential information.

Advanced computer skills with experience in Microsoft Office suite and GoogleSuite required. Raiser’s Edge, Asana , PetPoint software experience preferred.

Technical knowledge of Zoom and other digital meeting platforms.

Must possess a valid driver’s license.

Must be comfortable driving a transport vehicle that contains live animals.

Bachelor’s degree preferred.

Physical and Mental Requirements/Work Environment:

These are physical and mental requirements of the position as it is typically performed. Inability to meet one or more of these physical or mental requirements will not automatically disqualify a candidate or employee from the position. Upon request for a reasonable accommodation, the Austin Humane Society may be able to adjust or excuse one or more of these requirements, depending on the requirement, the essential functions to which it relates, and the proposed accommodation.