Administrative Assistant Elementary School Pool for 2025-26 SY

JOB DESCRIPTION

JOB TITLE: ADMINISTRATIVE ASSISTANT PAY GRADE: NIS05

JOB CODE: FLSA STATUS: NON-EXEMPT DATE REVISED: 10/09/2024 HC

DUTY DAYS: 233 LEGACY JOB CODE:

FUNDING SOURCE: THIS POSITION IS LOCALLY FUNDED.

AUSTIN ISD EQUITY STATEMENT:

Austin ISD is committed to developing shared definitions and expectations of equity across our District that are consistent
with our Board priorities. The board adapted definition of equity from the National Equity Project will guide our
transformational work.

Educational equity means that each child receives what they need to develop to their full academic and social potential.
Working towards educational equity involves:

• Ensuring equally high outcomes for all participants in our educational system; removing the predictability of success

• Interrupting Disrupting inequitable practices, examining biases, and creating inclusive multicultural school

• Discovering and cultivating the unique gifts, talents, and interests that every human possesses.

-Austin ISD Board President, February 2019

MINIMUM QUALIFICATIONS:

This position requires incumbent to have a high school diploma or equivalent. Two (2) years of related experience is
required. Proficiency in Microsoft Office, including Excel and Word, is required. At the elementary level, Administrative
Assistants will be required to take and pass a bookkeeping test with a minimum score of 70. The exam will be administered
by the Department of Talent Strategy.

SKILL REQUIREMENTS:

This position requires incumbent to have well developed general office skills to include keyboarding, data entry, word
processing, and file maintenance. The incumbent must have the ability to use software to develop spreadsheets and
databases and must be proficient in Microsoft Office Suite. The incumbent must have thorough understanding of District
policies and programs of the campus or department and be able to communicate these policies and programs both verbally
and in written form. Incumbent must be able to prioritize and multi-task in a fast-paced office environment. This position
requires the ability to operate office equipment such as district computers, calculators, and copiers. This position requires
the ability to maintain accurate and auditable records Incumbent should have strong interpersonal skills and
communication skills and be able to respond to inquiries from parents, teachers, students, administrators and/or staff
members. Employees in this position must be able to read, write, and speak/communicate in English in order to receive and
to provide work-related information in a timely manner to other employees, supervisors, principals, school personnel,
volunteers and where appropriate, visitors and students.

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AUSTIN ISD
JOB DESCRIPTION

JOB PURPOSE AND RESPONSIBILITY:

Incumbent performs a wide range of administrative duties on a campus or in a the AISD department office setting. Under
moderate supervision, the incumbent will organize and manage the routine work activities of a supervisor and provide clerical
support to a supervisor and other staff members.

ESSENTIAL FUNCTIONS:

• Screen, direct telephone calls and greet visitors (e.g., determine the nature of the visit or call and direct them to the

• Compile, maintain, retrieve, organize, file reports, correspondence, student records, and other documents.

• Ability to check, post, and count funds.

• Maintain the calendar, schedule meetings and appointments, book conference rooms, order refreshments, prepare

• Make travel arrangements for office personnel and staff attending conferences or out of town events.
  

• Prepare correspondence, memos, letters, forms, reports, manuals, and presentations.

• Perform specialized duties of office (e.g., receive maintenance requests and dispatch repairmen, process mail, copy or

inventory, and distribute office supplies; restock supply room, as necessary.

• Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department

• Monitor and process personnel time records including leave requests and reports and submit in accordance with District

• Maintain confidentiality at all times with department and campus information.

• May assist with student enrollment and withdrawal and other office duties.
  

• May prepare payroll, and assist in preparation of the budget, and other technical reports.

• Provide an exceptional customer experience for all AISD stakeholders with intentional and professional practices that

promote a culture of respect and focus on achieving equitable outcomes.

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AUSTIN ISD
JOB DESCRIPTION

OTHER DUTIES AS ASSIGNED:

Perform other related duties as assigned; however, all employees are expected to comply with lawful directives in rare
situations driven by need where a team effort is required.

PHYSICAL EFFORT AND WORK ENVIRONMENT:

The physical demands described here are representative of those that must be met by an employee to successfully perform
the essential functions of this job. This position may involve rare exposure to blood or body fluids. Regular attendance is
required for this position.

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; occasional districtwide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

PERSONAL WORK RELATIONSHIPS:

Incumbent is supervised by a campus or department administrator and responds to requests from faculty, staff, parents, and
the general public. Work is reviewed and proofread by supervisor or other staff. Incumbent will have contact with faculty and
staff, co-workers, and the general public.

The Austin Independent School District, as an equal opportunity educational provider and employer, does not discriminate on the basis of
race, color, ethnicity, religion, national origin, gender, disability, sexual orientation, genetic information, gender identity, gender
expression or any other basis protected by law in educational programs or activities that it operates or in employment decisions.