Administrative Assistant High School Pool for 2025-26 SY

JOB DESCRIPTION

JOB TITLE: ADMINISTRATIVE ASSISTANT FLSA STATUS: NON-EXEMPT

PAY GRADE: NIS 5 DUTY DAYS: 260 DATE REVISED: 02/12/2025 HC

FUNDING THIS POSITION IS LOCALLY FUNDED.

SOURCE:
MINIMUM QUALIFICATIONS:

This position requires incumbent to have a high school diploma or equivalent. Two (2) years of related experience is required.
Proficiency in Microsoft Office, including Excel and Word, is required. At the elementary level, Administrative Assistants will
be required to take and pass a bookkeeping test with a minimum score of 70. The exam will be administered by the
Department of Talent Strategy.

SKILL REQUIREMENTS:

This position requires incumbent to have well developed general office skills to include keyboarding, data entry, word
processing, and file maintenance. The incumbent must have the ability to use software to develop spreadsheets and
databases and must be proficient in Microsoft Office Suite. The incumbent must have thorough understanding of District
policies and programs of the campus or department and be able to communicate these policies and programs both verbally
and in written form. Incumbent must be able to prioritize and multi-task in a fast-paced office environment. This position
requires the ability to operate office equipment such as district computers, calculators, and copiers. This position requires the
ability to maintain accurate and auditable records Incumbent should have strong interpersonal skills and communication
skills and be able to respond to inquiries from parents, teachers, students, administrators and/or staff members. Employees in
this position must be able to read, write, and speak/communicate in English in order to receive and to provide work-related
information in a timely manner to other employees, supervisors, principals, school personnel, volunteers and where
appropriate, visitors and students.

JOB PURPOSE AND RESPONSIBILITY:

Incumbent performs a wide range of administrative duties on a campus or in a the AISD department office setting. Under
moderate supervision, the incumbent will organize and manage the routine work activities of a supervisor and provide clerical
support to a supervisor and other staff members.

ESSENTIAL FUNCTIONS:

• Screen, direct telephone calls and greet visitors (e.g., determine the nature of the visit or call and direct them to the

• Compile, maintain, retrieve, organize, file reports, correspondence, student records, and other documents.

• Ability to check, post, and count funds.

• Maintain the calendar, schedule meetings and appointments, book conference rooms, order refreshments, prepare

• Make travel arrangements for office personnel and staff attending conferences or out of town events.
  

• Prepare correspondence, memos, letters, forms, reports, manuals, and presentations.

• Perform specialized duties of office (e.g., receive maintenance requests and dispatch repairmen, process mail, copy or

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AUSTIN ISD
JOB DESCRIPTION

inventory, and distribute office supplies; restock supply room, as necessary.

• Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase

• Monitor and process personnel time records including leave requests and reports and submit in accordance with District

• Maintain confidentiality at all times with department and campus information.

• May assist with student enrollment and withdrawal and other office duties.
  

• May prepare payroll, and assist in preparation of the budget, and other technical reports.

• Provide an exceptional customer experience for all AISD stakeholders with intentional and professional practices that

promote a culture of respect and focus on achieving equitable outcomes.

OTHER DUTIES AS ASSIGNED:

Perform other related duties as assigned; however, all employees are expected to comply with lawful directives in rare
situations driven by need where a team effort is required.

PHYSICAL EFFORT AND WORK ENVIRONMENT:

The physical demands described here are representative of those that must be met by an employee to successfully perform
the essential functions of this job. This position may involve rare exposure to blood or body fluids. Regular attendance is
required for this position.

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; occasional districtwide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

PERSONAL WORK RELATIONSHIPS:

Incumbent is supervised by a campus or department administrator and responds to requests from faculty, staff, parents, and the
general public. Work is reviewed and proofread by supervisor or other staff. Incumbent will have contact with faculty and staff,
co-workers, and the general public.

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AUSTIN ISD
JOB DESCRIPTION

The Austin Independent School District provides equal employment opportunities to all employees and applicants for employment and
prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status,
genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state
or local laws.