What are the responsibilities and job description for the Guidance Secretary High School Pool for 2025-26 SY position at Austin Independent School District?
JOB DESCRIPTION
JOB TITLE: GUIDANCE SECRETARY PAY GRADE: NIS02
JOB CODE: FLSA STATUS: NON-EXEMPT DATE REVISED: 02/03/2023 HC
DUTY DAYS: 218 LEGACY JOB CODE:
FUNDING SOURCE: THIS POSITION IS LOCALLY FUNDED.
AUSTIN ISD EQUITY STATEMENT:
Austin ISD is committed to developing shared definitions and expectations of equity across our District that are consistent
with our Board priorities. The definition of equity from the National Equity Project will guide our transformational work.
o Educational equity means that each child receives what they need to develop to their full academic and social
potential. Working Towards Educational Equity:
o Ensuring equally high outcomes for all participants in our educational system; removing the predictability of success
or failures that currently correlates with any social or cultural factor:
o Interrupting [Disrupting] inequitable practices, examining biases, and creating inclusive multicultural school
environments for adults and children; and
o Discovering and cultivating the unique gifts, talents, and interests that every human possesses.
https://nationalequityproject.org/
- Austin ISD Board President, February 2019
A high school diploma or equivalent is required. A minimum of one (1) year of related experience is required.
SKILL REQUIREMENTS:
This position requires an incumbent to have general office skills, such as typing and filing, as well as basic understanding of the
policies and programs of their school or office. Incumbent must be able to perform a wide variety of duties simultaneously
and respond to interruptions. The incumbent must have a working knowledge of office machines and competent clerical skills
including good proofreading, data entry and grammar. Incumbent should have strong interpersonal skills and knowledge of
school policies and procedures. Employees in this position must be able to read, write, and speak/communicate in English in
order to receive and to provide work-related information in a timely manner to other employees, supervisors, principals,
school personnel, volunteers and where appropriate, visitors and students.
JOB PURPOSE AND RESPONSIBILITY:
Incumbent provides varied clerical support to counselors in middle school, junior and senior high schools.
ESSENTIAL FUNCTIONS:
- Perform varied typing skills in the preparation of correspondence, reports, card files, folders, etc. This may include data
processing of student schedule changes, grade changes, miscellaneous student information changes, and verification of
data.
- At middle school and junior high school campuses, incumbent may be responsible for registering new students. This may
- Furnish and request student transcripts.
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AUSTIN ISD
JOB DESCRIPTION
- Act as secretary and answer the telephone for the counselors, often answering questions on routine matters.
- Prepare and maintain various student files, including cumulative folders.
- May update and maintain immunization records and prepare related reports.
- Field questions and concerns from parents and students.
- May assist the Attendance Specialist at the middle school/junior high campuses.
- Maintain college catalogue library and scholarship files at the high school campuses.
- Assist in standard test preparations and may proctor during testing at the high school campuses.
- Provide an exceptional customer experience for all AISD stakeholders with intentional and professional practices that
promote a culture of respect and focus on achieving equitable outcomes.
OTHER DUTIES AS ASSIGNED:
Perform other related duties as assigned; however, all employees are expected to comply with lawful directives in rare
situations driven by need where a team effort is required.
PHYSICAL EFFORT AND WORK ENVIRONMENT:
Services are performed in a standard office or school setting. Work is interrupted frequently causing difficulty in task
completion and concentration. This position may involve rare exposure to blood or body fluids. Regular attendance is required
for this position.
PERSONAL WORK RELATIONSHIPS:
Incumbent works under the direct supervision of counselors and principals and may supervise student aides. Incumbent
provides guidance to and consults with students, parents, staff, and other Austin ISD offices on a recurring basis; may consult
with colleges and universities regarding transcripts.
The Austin Independent School District, as an equal opportunity educational provider and employer, does not discriminate on the basis of
race, color, ethnicity, religion, national origin, gender, disability, sexual orientation, genetic information, gender identity, or gender
expression or any other basis protected by law in educational programs or activities that it operates or in employment decisions.
