ATP Document Control Spec

Job Description

The Document Control Specialist at Austin Transit Partnership plays a critical role in managing the documentation lifecycle for all ATP projects. Reporting to the Senior Vice President of Program Controls, this position ensures the effective flow, tracking, management, and auditing of documents related to active and inactive design and construction projects. The Specialist is instrumental in maintaining compliance with Federal Transportation Administration (FTA) regulations and supports the development and implementation of document control systems, contributing to ATP's mission of delivering efficient and sustainable transit solutions.

Responsibilities

The essential duties and primary responsibilities below are intended to describe the general requirements of this job and are not intended to be an exhaustive statement of duties. Other duties may be assigned.

• Develop and maintain project document management systems, ensuring all project documentation is accurately recorded and easily accessible.
• Oversee the documentation controls for design and construction change orders, requests for information, and submittals.
• Train staff on document control policies, procedures, and tools, enhancing organizational efficiency and compliance.
• Manage and track project correspondence and documents throughout their lifecycle, ensuring secure storage and proper disposal.
• Verify contractor compliance with document submission procedures, maintaining ATP's standards for documentation.
• Respond promptly to requests for project documents, generating reports as necessary to support project management and stakeholder inquiries.
• Maintain a controlled set of documents, including drawings and specifications, ensuring their timely distribution and accessibility.
• Act as custodian for project records, liaising with the legal department regarding subpoenas, litigation, and records retention policies.
• Ensure document control procedures meet or exceed local, state, and federal records management policies and standards.

Qualifications

MINIMUM QUALIFICATIONS - EDUCATION AND EXPERIENCE

KNOWLEDGE, SKILLS, AND ABILITIES

LEADERSHIP EXPECTATIONS

WORK ENVIRONMENT AND PHYSICAL DEMANDS

Work is generally performed in an office environment, but occasionally requires attendance at public meetings, stakeholder meetings, and / or job sites. ATP promotes a safe and healthy work environment and provides appropriate safety and equipment training for all employees as required.

COMMITMENT TO DIVERSITY

ATP is committed to building a workplace where inclusion is valued. ATP is an equal opportunity employer and committed to creating a welcoming and diverse environment. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, pregnancy, age, or any other protected characteristic as outlined by federal, state, or local laws. ATP makes hiring decisions based solely on qualifications, merit, and organization needs at the time.