Assistant Clinic Manager

Job Description and Responsibilities:

• Maintain a clean, organized, and well-presented clinic environment at all times.
• Perform basic handyman tasks such as assembling furniture, painting, decorating, and other DIY projects.
• Oversee transitions of children between caregivers and ensure smooth handoffs.
• Plan engaging activities for both clients and staff members.
• Contribute to maintaining the safety and comfort of both clients and staff.
• Manage various tasks such as overseeing maintenance, handling mail, managing supplies, equipment, bills, errands, and shopping.
• Provide coverage for autism technicians when necessary.
• Assist autism technicians in de-escalating clients during crises.
• Coordinate and schedule meetings and appointments.
• Conduct interviews for potential new therapists and schedule appointments for new clients.
• Professionally handle incoming business calls and messages.
• Organize office layout and station/equipment arrangement.
• Help maintain cleanliness and organization within the office, particularly the teaching spaces.
• Monitor security cameras to ensure safety.
• Enforce office policies and report any potential violations to management.
• Collaborate with managers to review and update policies as needed.
• Maintain effective communication with caregivers and staff, guided by management.
• Organize office operations and establish efficient procedures.
• Coordinate with management regarding office equipment needs.
• Ensure all invoices are processed and paid on time.
• Ensure reports are accurate and submitted on schedule.
• Provide general support to visitors.
• Assist with onboarding and training new hires.
• Address employee inquiries regarding office management issues (e.g., materials, time off, payroll).
• Plan and organize both in-house and off-site activities, including celebrations, meetings, and conferences.

Job Requirements:

• Minimum of a high school diploma or national equivalent (e.g., GED, HiSET, TASC).
• Positive attitude with the ability to work collaboratively in a team setting.
• Proficiency in handyman tasks.
• CPR/First Aid certification or willingness to obtain.
• Crisis management certification or willingness to pursue certification.
• Proven experience as an office manager or administrative assistant.
• Reliable transportation and insurance.
• Clear criminal background check.
• Strong knowledge of office management systems and procedures.
• Proficiency in MS Office (especially MS Excel and MS Outlook).
• Hands-on experience with office machines (e.g., fax machines, printers).
• Excellent time management skills with the ability to multitask and prioritize effectively.
• Strong attention to detail and problem-solving abilities.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills, particularly in a fast-paced environment.
• Creative problem-solving and a willingness to suggest improvements.

Preferred Qualifications:

• Bachelor’s degree is preferred.
• Experience working with children or individuals with developmental disabilities is a plus.

Job Type: Full-time

Pay: $15.00 - $18.00 per hour

Expected hours: 40 per week

Benefits:

• Flexible schedule
• Health insurance
• Paid time off
• Professional development assistance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Mobile, AL 36606: Relocate before starting work (Required)

Work Location: In person

Salary : $15 - $18