Program Administrative Assistant 1

Program Administrative Assistant 1

• Minimum of high school diploma or GED. Some college coursework preferred
• Good written and verbal skills
• Proficient in the use of Microsoft Office

Program Administrative Assistant 1

• Maintain stock of PPE equipment. Submit monthly inventory lists to Program Director.
• Document receipt of client data and scan to client records. Distribute to the BSPs.
• Obtain and notify staff of incomplete timesheets. Turn in completed sheets to payroll.
• Maintain client finance balances. Reconcile accounts at least daily
• Maintain department tracking systems such as DD6’s, Assessments, Evaluations, etc. Submit reports as required
• Schedule and lead monthly meetings with BSPs and residential managers to review tracking data
• Monitor video tape footage of residential homes as assigned
• Assist with residential vehicle maintenance and upkeep
• Assist in monitoring service unit consumption
• Complete the Quarterly review of Incident Reports
• Run the monthly BSP billing report and turn into the Program Director
• Create new hire schedules weekly and communicate with BSPs to determine training availability
• Conduct the weekly New Hire Training wrap up session on Wednesday’s
• Respond to referral calls and emails concerning new services, including ensuring the call list and waitlist are up to date

IPP’s:

• Track assignment of outside case managers
• Track and monitor submission of IPP’s and annual documents
• Compile client budgets from the previous year prior to new annual IPP
• Scanning new hire DD6 and annual DD6
• Track skills assessments, FBA’s, and HRC dates
• Track New Hire Training Packets as they are received weekly
• Attend Manager Meetings bi-monthly to provide updates on finances, evaluations, and training packets
• Communicate with the Water Department concerning Backflows
• Track BBH incident reports as they are scanned
• Conduct Infection Disease Control Officer duties when needed to meet monthly requirements
• Authorize codes for company car locks during business hours
• Maintain a digital DD6 file (backup for HR)
• Notify managers of client balances and needed spend downs
• Assign Evaluations to the manager or BSP, track Evaluations, provide weekly updates
• Serve as back up for ASC Therapies’ office manager during absences, vacations, or lapse periods when we experience turn over in the position
• Assist with providing non-clinical training to DSS
• Follow all job requirements and schedule created by the program director.
• Submit weekly work schedule in advance for approval by the immediate supervisor
• Enter critical incidents and behavior with injury reports into the state IMS system Finance
• Ensure grocery purchases are within budget
• Reconcile and turn in grocery receipts and tracking forms to AP
• Inform managers of food stamp balances and availability of funds
• Reconcile and turn in food stamp receipts and tracking forms to AP
• Complete the monthly food stamp and grocery tracking log for AP use
• Monitor consumption of controllable utilities such as water, electricity, and gas
• Account for cash receipts and client checks
• Account for petty cash
• Maintain SSI guidelines

Assist with maintenance of ABA waitlist

• Provide waitlist clients with monthly updates
• Make prescreen calls to determine client availability
• Schedule intakes for ABA services

Any others duties assigned by the Program Director

Job Type: Full-time

Pay: $15.00 - $16.88 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Clerical: 1 year (Required)
• Administrative Assistant: 1 year (Required)

Ability to Relocate:

• Huntington, WV 25701: Relocate before starting work (Required)

Work Location: In person

Salary : $15 - $17