What are the responsibilities and job description for the Administrative Support- Fairfax position at Auto Warehousing Company?
Admin
Summary of Position:
Maintains and supports all office functions, such as ensuring facility paper flow, complete and accurate documentation and electronic data transmission. Interfaces with and assists facility managers, regional managers, leads, associates, I.S., Finance Departments, and transportation (rail & truck) representatives and customers with day-to-day operations and special projects. Ensures the integrity of Vehicle Inventory Processing System information through the monitoring and balancing of vehicle receipts, inventory, services, and shipments. Processes payroll for temporary employees and backs up payroll for associates. Help maintain human resource information records. Provide support and backs up Administrative Department.
Essential Functions, Duties, and Tasks:
- Ensure proper updates to propriety inventory system (VIPS)
- Complies & sends operation reports to managers & customers as needed
- Prepares rail bills and overland trucking bills
- Provides admin support to customers and operations as needed
- Creates parts code and connects the codes to the parts
- Research errors/issues and resolves them timely
- Filing and Archiving BOL's and other customer paperwork
- Audits employee points/disciplinary marks
- Maintains Logs & Files
- Processes invoices and completes all weekly reports for temp associates
- Completes daily Temp Time and Attendance updates
- Processes temporary associates' payroll
- Backs up payroll processing and other admin as needed
- Supports HR/Payroll Coordinator or HR Generalist
Knowledge, Skills, and Abilities Required:
- Above average skills with the computer including using Microsoft Office Products, i.e. Word, Excel, and Outlook
Minimum Qualifications:
- High School Diploma or equivalent
- Thorough knowledge and demonstrated skill with MS Office, including intermediate to advanced Excel.
- Possess excellent written, verbal, and interpersonal skills to communicate effectively with customers, staff, and management at all levels
- Possess strong organizational, analytical, prioritizing, and decision-making skills
- Ability to accurately and calmly handle multiple priorities
- Two years' experience in administrative work, and customer service or vocational/college education equivalency.
- Customer computer application and Access experience a plus
Preferred Qualifications:
- Experience with payroll is preferred
Auto Warehousing Company, including its subsidiaries, is an Equal Employment Opportunity (EEO) employer and does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status, political affiliation, sexual orientation, marital status or disability (in compliance with the Americans with Disabilities Act) with respect to employment opportunities.
