Fleet Manager - Heavy Duty and Light Duty

Fleet Manager Job Description

We are looking for a full-time Fleet Manager out of our Grand Rapids, MI office.   As the Fleet Manager, you'll be at the helm of overseeing our fleet of light-duty and heavy-duty vehicles, both leased and owned. Your responsibilities will encompass a wide array of tasks including monitoring and reporting on onboard telematics, managing vehicle maintenance, handling safety recalls, toll management (where applicable), and ensuring proper licensing.
Key Responsibilities:

1. 1.Strategic Fleet Planning:
   1. Anticipate fleet needs up to eight months in advance for stores, PSX, and corporate personnel vehicles, with a lead time of up to one year.
   2. Collaborate closely with Enterprise Fleet Management, Penske, Ryder, Alta for warehouse equipment and any other leasing company we use to facilitate orders for new vehicles, maintaining strong business relationships.
2. Vehicle Lifecycle Management:
   1. Maintain a comprehensive Vehicle odometer record to determine optimal timing for vehicle replacements, assessing whether retiring or transferring old vehicles to store locations is most suitable for the light duty fleet.
3. Vehicle Repairs and Maintenance:
   1. Provide expert consultation on vehicle repairs submitted through Help tickets, guiding decisions on whether to proceed with repairs or retire vehicles based on cost analysis.
   2. Collaborate with the warehouse team to ensure that our trucks are in good working order as well as ensure that each truck is getting the preventative maintenance that it needs.
4. Fleet Coordination and Logistics:
   1. Facilitate vehicle transfers, when necessary, particularly when new vehicles are not readily available.
   2. Work with Enterprise, Penske, Ryder, and any other leasing company we use on retiring leased vehicles, coordinating their removal from locations as needed.
5. Administrative Duties:
   1. Collaborate with the store teams to ensure that they have the graphics that they need for their vehicles.
6. Reporting and Documentation:
   1. Compile biannual suggestions for vehicle replacements, utilizing fuel reports to inform decision-making.
   2. Build and Maintain records of vehicle maintenance and repairs for the Fleet.
7. Communication and Compliance:
   1. Communicate effectively with the store and warehouse teams regarding vehicle recalls, ensuring timely awareness and action.
   2. Assist in vehicle rentals during emergencies when delivery vehicles are out of commission, coordinating alternatives across stores.
   3. Help monitor the Heavy-Duty fleets FMCSA score and assist the warehouse driver with DOT compliance training.
   4. Track and renew driver certifications, licenses, and medical cards.
   5. Prepare and submit compliance reports, such as emissions tests and safety inspections.
   6. Collaborate with Insurance to handle accidents
8. Administrative Support:
   1. Regularly update Enterprise order status information, maintaining organized spreadsheets for easy reference.
   2. Order fuel cards for new vehicles and those acquired through acquisitions, ensuring seamless integration into operations.

Job Requirements:

• Valid Driver’s License with acceptable driving record
• Must be at Least 18 Years of Age
• Pass Physical & Drug Screen
• High knowledge of Microsoft office, specifically Excel.