What are the responsibilities and job description for the Administrative Assistant - Field Operations position at Automated Conveyance Tech LLC?
Job Description
Job Description
Description :
Job Title : Administrative Assistant
Job Type : Full-time, hourly, non-exempt
Reports To : Director - Field Operations
We are currently seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will play a vital role in supporting our team and ensuring the smooth operation of Field Operations.
The Administrative Assistant provides the day-to-day clerical support for our leadership team to ensure the smooth operation of Field Operations. The successful Administrative Assistant possesses excellent time management skills and is detailed oriented. The duties of the Administrative Assistant include preparation of general correspondence, coordination of travel for employees, maintenance of compliance items and related reporting, and preparation of ad-hoc as well as recurring reports for project reviews, safety, sales & estimating and payroll.
Essential Functions :
- Scheduling and coordinating appointments and meetings
- Preparing and distributing correspondence, memos, and reports
- Maintaining and organizing files and records
- Completing first reports of injury for work related injuries and illnesses and submitted to worker's compensation carrier
- Maintaining OSHA 300 logs for each job site
- Coordinating and maintaining Safety training schedule for all employees.
- Maintaining labor law posting requirements at each job site
- Finalizing timesheets for field personnel to be sent to corporate office for payroll processing
- Ordering and maintaining field supplies and equipment
- Assisting with travel arrangements and expense reports
- Coordinating scheduling for security clearances as required per project / jobsite
- Assisting in the completion of onboarding documents for all Field Services new hires
- Other administrative duties as assigned
Requirements :
Required Knowledge, Skills and Abilities :
Education, Experience and Qualifications :
Work Environment
Physcial Demands :
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Work Schedule :
This position offers a flexible work schedule. General office hours are M-F, 7a-4p or 8a-5p. Working hours and days may vary to meet the job requirements as needed.
If you are a highly organized individual with excellent communication skills and a passion for providing top-notch administrative support, we would love to hear from you. Please submit your resume and cover letter for consideration.
It is the policy of Automated Conveyance Tech, LLC to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and / or expression, genetic information, marital status, pregnancy or pregnancy-related condition, status with regard to public assistance, veteran status, citizenship status (if authorized to work in the U.S.), or any other characteristic protected by federal, state or local law. In addition, Automated Conveyance Tech, LLC will provide reasonable accommodation for qualified individuals with disabilities.
