What are the responsibilities and job description for the Front Office Executive Admin position at Autonomous Solutions?
ASI has a very fun culture where employee satisfaction is a top priority, and we provide very generous paid time off, paid holidays, excellent insurance plans, and we reward employees for their efforts with profit sharing and bonus programs. ASI values our employees, wants them to work hard and play hard and provides amazing benefits to attract and retain top talent.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Guests and Visitors Reception
- Answers and disseminates inbound phone calls.
- Greets and processes visitors and guests.
Senior Leaders
- Supports Executive Leaders with various tasks from taking notes during meetings, coordinating meetings, submitting food orders, planning corporate events, and other tasks as assigned.
- Manages various HR duties such as ordering swag, aiding during New Hire Orientation and directing new hires to resources.
Office
- Orders and maintains office supplies inventories.
- Coordinates with all employees for supply needs.
- Makes copies, sends company-wide emails, and performs other clerical responsibilities as needed.
- Records weekly Staff Meeting minutes for employee reference.
Travel
- Coordinates and initiates all travel arrangements including air travel, lodging, rental cars, and shuttles, for corporate business travel.
- Coordinates conferences reservations and booking requirements as needed.
Meals
- Coordinates and orders weekly Staff Meeting meals.
- Coordinates and determines meals for visitors as needed.
- Orders and maintain kitchen supplies.
Human Resource
- Maintains personnel records and files according to company, state, and federal requirements.
- Processes new hires and terminations and maintains and updates employee benefit information and records.
- Tracks and announces employee birthdays.
- Fulfills general communication needs to employee regarding HR responsibilities or others as assigned.
ESSENTIAL EDUCATION, WORK EXPERIENCE, JOB SKILLS
- Must have excellent customer service skills.
- Must have great communication skills.
- Must have 2 years of experience as an Administrative assistant, Accounting, Business, or other office related experience.
- Must be able to answer phones and transfer calls.
- Must be computer literate and have experience using Excel, Word, Outlook, PowerPoint, Fax machines, and other office tools.
