Marketing, Public Relations and Social Media Associate

POSITION SUMMARY

The Advancement Associate provides event services support for the Advancement Division of the Autry (Communication, Marketing, Development, and Membership). This role will also coordinate with colleagues across the Autry to help steward, coordinate, and manage community partner functions, classroom and theater rentals, and corporate partner events inside the Museum and on the Museum Lawn.

Reporting to the Senior Director of Corporate and Major Gifts, the Advancement Associate manages activities such as booking dates, updating internal event documents & reports, invoicing, coordinating schedules and logistics with internal departments & external partners, and overseeing the events related to the Advancement Division of the Autry.

ESSENTIAL FUNCTIONS

• Preparing all internal paperwork and reporting, coordinating functions across departments such as security, custodial, facilities etc.,
• Serve as the onsite supervisor during events, coordinating and stewarding assigned Advancement/Partner events
• Manage master calendar and prepare weekly agenda from calendar for internal reviews
• Understand and execute museum policy, procedures and protocol with the confidence needed to make on the spot decisions to satisfy both the constituent and the museum.
• Must exhibit professional conduct and appearance as this position interacts with the public, donors, members and Autry Partners regularly.
• The ability to work a flexible schedule to include some weekends, evenings and early mornings, for up to three (3) events per week, understanding that from week-to-week days and hours worked will fluctuate per the events calendar.
• Perform all other duties as assigned. The Autry Museum reserves the right to add or change duties at any time.

MINIMUM QUALIFICATIONS

Education and Experience:

• Bachelors degree in related fields, such as museum studies, communications/public relations, event management, etc.
• 1-3 years of Hospitality and/or Events experience preferred

Knowledge, Skills and Abilities:

• Excellent verbal and writing communication skills
• Ability to multi-task, troubleshoot and keep an even temper under pressure
• Ability to work independently
• Basic knowledge and interest in food and beverages, rentals, and event planning
• Demonstrated proficiency with Microsoft Office (Word, Excel, and Outlook)
• Working knowledge of ALTRU software

WORKING CONDITIONS

This position may require lifting up to 25 lbs. independently, standing for long periods of time, moving quickly throughout the museum. This position requires working both in an office setting as well as outdoors.

COVID-19 PROTOCOL

We take the health and safety of our colleagues, visitors, and their families very seriously. To that end, we have concluded that the best way to ensure the safety of everyone is to require that all staff be fully vaccinated for COVID-19.

Please know that in order to become employed by Autry Museum you may provide satisfactory proof that you are fully vaccinated for COVID-19

More information will be provided as we move along in the recruitment process.

GENEROUS BENEFITS PACKAGE

• Best-in-class healthcare insurance plans:
  • 2 Medical HMOs - Narrow Network and Full Network
  • 2 Medical PPOs - Traditional and High Deductible PPO with Health Savings Account (HSA)
  • 2 Dental Plans
  • 1 Vision Plan
  • Health Reimbursement Account (HRA) to cover eligible costs of healthcare
• Flexible Spending Accounts (FSA) for medical and dependent care costs
• Paid Time Off policies that include vacation, holidays, sick time, and bereavement leave.
• 403(b) retirement plan with employer contributions up to 4%.
• Employer-paid Life and AD&D (Accidental Death & Dismemberment) insurance.
• Additional opportunities to enroll in Supplemental Insurance plans, including:
  • Voluntary Life Insurance
  • Critical Illness Insurance
  • Long-Term Disability Insurance
  • Pet Insurance
  • Identity Theft Insurance

Please note you must be a California resident - we are not a multi-state employer.