What are the responsibilities and job description for the Administrative Assistant III position at Avacend Inc?
Requirement details: (This is Onsite Role)
Pay Rate: $22.95/hr. on W2 (all inclusive)
Job Title: Administrative Assistant III
Duration: 12 month(s)
Location: LENEXA KS 66215
Hours: 6:00pm to 1:00am
Working days: Tuesday - Saturday
Job Summary
Pay Rate: $22.95/hr. on W2 (all inclusive)
Job Title: Administrative Assistant III
Duration: 12 month(s)
Location: LENEXA KS 66215
Hours: 6:00pm to 1:00am
Working days: Tuesday - Saturday
Job Summary
- The Administrative Assistant III provides high level administrative support to include complex and confidential functions on behalf of a department head or large department, to complete assigned tasks and projects of a complex nature. Assigned administrative programs and projects. May supervise or give work direction to lower level clerical personnel.
- The ideal candidate for the Administrative Assistant III position may greet visitors, answer requests, answer phones, screen/route callers, take messages, and assist in resolving routine problems and inquiries pertaining to departmental policies / procedures.
- May supervise or give work direction to lower level clerical personnel.
- May be responsible for scheduling appointments and engagements on behalf of the department, without prior clearance.
- May make arrangements and coordinate all details for meetings, conferences and special events including catering requests, presentation materials and equipment.
- May plan and coordinate meeting arrangements including travel and lodging and process expense reports.
- May be responsible for interpreting administrative decisions and policies to complete assigned tasks and projects of a complex nature.
- May review, prioritize and determine actions for all incoming correspondence and mail.
- May order office supplies and equipment; organize and maintain department filing systems and other records.
- May assist with creating, maintaining and collecting data for reports, charts, graphs, spreadsheets and databases.
- May assist with monitoring and approving departmental expenditures, department budget and account records.
- May make requests for office equipment repairs and work closely with facilities to ensure that equipment, materials and office space are used effectively.
- May compose documents; maintain relevant databases; update departmental websites and related records.
- May be exposed to confidential information and handle confidential matters.
- May research, analyze and summarize data for reports independently and assist with large project coordination.
- May maintain calendars for management.
- High School Education or equivalent of three years or more of administrative support and understanding of general office procedure experience required.
- Excellent listening, oral, verbal and written communication skills required.
- Ability to exercise discretion and independent judgment within understood policies and procedures preferred.
- Experience with standard report generation; office administrative practices and procedures required.
- Intermediate skill level or better and knowledge with using computer applications involving word processing, data entry and/or standard report generation including: Microsoft Office Word, Excel, Access, PowerPoint, and internet search software relevant to the position required.
- Familiarity with using pivot tables and advanced formulas when working with spreadsheet and reports preferred.
- Good attention to detail skills and the ability to multitask preferred.
- Good organizational, problem solving and time management skills a plus and preferred.
- Must be able to work in a seated position for the duration of the workday preferred.
- Must perform office tasks using simple hand grasping, fine hand manipulation and reach associated with assigned tasks such as paperwork, computer keyboarding, filing, and calculating preferred.
- Sufficient ability to communicate through sight, hearing, and/or otherwise, to perform assigned tasks and maintain proper job safety conditions preferred.
- Training hours: 6-8 weeks 10 AM - 4 PM Monday - Friday.
Salary : $23
