Event Coordinator

Job Type: Full-time

Summary

We are seeking a highly organized and energetic individual to coordinate all facets of events held at St James. This includes working directly with the Pastor and Business Manager, coordinating with the scheduler to book events, and promoting the event space to build relationships within and outside the parish.

Key Responsibilities:

• Meet with wedding couples, funeral families, and event clients to discuss their needs, tour the facilities, and arrange event details.
• Coordinate rentals, collect fees, handle contracts, and work with the facility calendar.
• Physically handle setups and takedowns of event spaces.
• Coordinate activities with the Director of Liturgy, Office Manager, Pastor, volunteers, and others as needed.
• Be the point of contact for families at stressful times of their lives, providing positive support while balancing the needs of the parish.

Requirements:

• Associate's or Bachelor's degree (or equivalent) and a minimum of 2 years related experience.
• Ability to use Microsoft Office Suite, Email Programs, Google Docs & Calendar, MSP.
• Excellent written and verbal communication skills, with the ability to communicate effectively with people at all levels and from various backgrounds.
• Strong organizational and problem-solving skills, with the ability to manage priorities and workflow.
• Demonstrated ability to plan and organize projects, and work both independently and as a member of a team.
• Versatility, creativity, and a willingness to work hard, with flexibility to handle tasks outside the usual workflow.
• Professional appearance and demeanor, with the ability to maintain confidentiality.
• Ability to physically handle setups and takedowns as needed, and be available to work evenings, weekends, and an unpredictable schedule.

Benefits:

• A competitive salary of $45,000 - $55,000 per year.
• The opportunity to work in a dynamic and supportive environment.
• Professional development opportunities.