What are the responsibilities and job description for the Executive Assistant position at Avamere Skilled Advisors LLC?

Job Description

Executive Assistant

Avamere Living

25117 SW Parkway, Wilsonville, Oregon 97070

Essential Duties and Job Responsibilities

Provide leadership with extensive and continuous calendar management, domestic travel management, expense management, event registrations and detailed meeting plan management, and all other executive support.
Act as representative of leadership regarding internal and external relations and correspondences and screening communications.
Coordination of meetings, creating PowerPoint presentations, coordinating monthly reporting, use of Excel spreadsheets and ordering equipment, etc.
Arrange on- and off-site meetings, events, appointments & travel for departmental leadership with supporting materials as needed.
Ensure that executive leadership is informed of priorities, deadlines and challenges. Assist executive leadership in tracking key operational metrics by organizing and compiling data, researching facts, and coordinating information retrieval.
Independently perform special projects that require a combined knowledge of administrative needs and technical operations.
Complete accurate and detailed leadership department expense reporting and other departmental reports.
Respond to a wide variety of requests for information, policies and procedures, and executive action. Analyze needs and problems and determine approach and priority.
Assist with contract administration as needed including obtaining signatures, scanning and electronic filing.
Track internal and external contacts and maintain contact database.
Utilize efficient time management with the nuances of complex administrative assistance at the executive level.
Maintain confidentiality in all aspects of team and company information.
Operate independently with minimal supervision.
Provide back-up administrative support to other departments as necessary.
Available at various hours for business-related tasks during regular business working hours and periodically during off-hours (evenings and weekends).
Other duties as required.

Requirements and Qualifications

Education

5 years of experience supporting administrative functions at the executive level

Experience

Experience working in healthcare preferred

Ability to thrive in a fast-paced environment and operate with a high sense of urgency

Ability to show and demonstrate on a consistent basis initiative, professionalism, poise and flexibility and work within an environment of frequent interruptions, conflicting priorities, and varying workloads

Ability to observe strict confidentiality in all aspects of services provided

Strong interpersonal skills with the ability to interface effectively with a wide variety of internal and external clients

Highly developed written communication skills, including report writing, presentations, email correspondence and verbal communication skills, particularly in dealing with people of diverse backgrounds

Advanced experience in in Microsoft Windows operating systems and Microsoft Office applications including Microsoft Word, PowerPoint, Excel, and Outlook

Excellent calendar management skills and demonstrated history of complex scheduling with consistent follow through

Proven ability to work independently

Strong organization and prioritization skills; demonstrated history of successfully managing multiple concurrent initiatives and maintaining one’s own workflow

Demonstrated ability to meet project deadlines

Ability to anticipate needs, resourcefulness and responsiveness are essential

Ability to consistently strive for excellence and exercise good judgment.

Dependability, dedication, and independence

Understanding of HIPAA and importance of privacy of patient data

Ability to work well under pressure while maintaining a professional demeanor

Avamere Living is an Equal Opportunity Employer and participates in E-Verify.

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