Description

Job Overview

This position supports outreach and recruitment efforts for program participation in collaboration with direct staff. It assists in planning, coordinating, and implementing multi-component education and prevention programs, including parental engagement and related support services for parents and children, in alignment with AVANCE's mission and policies. Additionally, this role is responsible for teaching parents and caretakers enrolled in the AVANCE Parent-Child Education Program how to create educational toys using the AVANCE Toy-making Manual, following AVANCE’s Parenting Curriculum.

Job Responsibilities

This role is committed to honoring and promoting the unique identity of every staff member, child, and family, ensuring a non-discriminatory environment regardless of race, color, creed, religion, gender identity or expression, age, sexual orientation, genetic information, national origin, disability, veteran status, or any other legally protected characteristic. The position requires modeling the organization’s Core Values and maintaining a strong understanding of AVANCE’s operational standards, policies, procedures, and relevant laws and regulations. Key responsibilities include collaborating with Parent Representatives and Facilitators to plan, deliver, and facilitate educational and prevention workshops, as well as support groups for children, youth, and adults. Additionally, the role supports program coordination by working closely with the Coordinator of Parental Engagement, Parent Facilitators, and on-site volunteers, while building relationships with partner agencies, local governments, school districts, and community stakeholders.

This position focuses on assessing the needs of parents and children within school districts, conducting focus groups to develop high-quality services, and preparing materials for Parent Rooms on designated ISD campuses. The role also includes organizing, managing, and participating in parent and volunteer recruitment efforts. It ensures participant files and data are maintained in compliance with State and Federal guidelines, including the proper handling of registrations, sign-in sheets, and attendance records. Additionally, the position provides participants with information, referrals, and consultations as needed, while fostering effective communication with AVANCE staff and collaborators to support cross-program services. Responsibilities also include participating in staff selection, training, and evaluation, as well as preparing and submitting reports in a timely manner.

This position includes conducting home visits as needed and attending trainings, school meetings, and staff meetings. Responsibilities also involve assisting with budget documentation, soliciting community support and volunteer engagement, and assessing the needs of parents and children to inform program recommendations. Ensuring compliance with monthly record-keeping for statistical reporting is critical, along with implementing effective systems for data collection, reporting, and analysis. The role emphasizes building positive relationships with stakeholders, delivering culturally sensitive customer service, and actively promoting AVANCE's mission.

In addition to these duties, the role includes preparing for toy-making lessons by creating handouts, purchasing supplies, and managing inventory records. Tasks also involve sewing, cutting, and preparing toy materials, maintaining an exhibit sample of AVANCE toys, and conducting toy-making sessions that reinforce AVANCE Possibility Sheets. This position requires maintaining sign-in sheets for all sessions and may regularly involve working evenings and weekends regularly. Additional responsibilities may be assigned as needed.

Education

Required: 

• Associate degree in Education, Social Work, Business Administration or related field.

Preferred:

• Bachelor’s degree in Education, Social Work, Business Administration or related field.

Work Experience

Required:

• A minimum of one (1) year of experience in a classroom teaching children and working with adult groups.

Preferred:

• A minimum of two (2) years of experience working with families and children in a school or group setting and knowledge of the Performance Standards and Texas Licensing Standards.

Additional Skills Required

• Excellent writing, editing and proofreading skills.
• Proficiency in MS Office software applications with advanced skills using Microsoft Outlook, Word, PowerPoint and Excel, and Adobe Acrobat.
• Spanish fluency required.
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors.
• Emotional maturity.
• Highly resourceful team player, with the ability to be extremely effective independently with the capability of managing numerous simultaneous projects.
• Forward-looking thinker, who actively seeks opportunities and proposes solutions.
• Strong analytical, presentation, verbal and written communication, problem solving and decision-making skills.
• Ability to generate, analyze, evaluate and summarize reports.
• Ability to travel to various training sessions.
• Must have dependable transportation on a daily basis, a valid driver’s license, a clean driving record, current auto liability insurance, and be bondable by AVANCE, San Antonio, Inc.

Travel 

0-10% annually on average.

Equipment  

Computer, computer software programs and peripherals, resource materials and equipment, copier, fax, and other equipment applicable to the position. 

Working Conditions  

Mental and Physical Demands  

General office and sedentary. Regularly required to sit; use hands to handle or feel; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. Use of personal computing equipment.

Maintain emotional control under stress; work with interruptions and deadlines; walking, standing, stooping, bending, pulling and pushing; occasional: lifting/carrying, pulling/pushing 10-30 pounds. Work evenings and weekends as needed.

Environmental Factors  

AVANCE is committed to equal opportunity in employment for persons with disabilities and complies with the Americans with Disabilities Act of 1990 (ADA), as amended, and any other applicable state and federal laws. Accordingly, AVANCE does not discriminate against qualified individuals with disabilities in regard to application, hiring, advancement, discharge, compensation, training or other terms, conditions and privileges of employment. Moreover, it is AVANCE’s policy to provide reasonable accommodations in employment to qualified individuals with disabilities so that they can perform the essential functions of the job, unless the accommodation would impose an undue hardship on the operation of AVANCE’s business or would change the essential functions of the position. Retaliation against an individual with a disability for utilizing this policy or seeking a reasonable accommodation is prohibited. Individuals with any questions or requests for accommodation should contact the Human Resources Department. 

AVANCE values diversity and is committed to providing equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, gender identity or expression, age, sexual orientation, genetic information, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. It is also our goal to employ and advance in employment women, minorities, individuals with disabilities and protected veterans, and to treat qualified individuals without discrimination on the basis of their physical or mental disability or veteran status.

Qualifications