What are the responsibilities and job description for the Administrative Assistant II position at Avanos Medical?

Job Description

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Requisition ID : 6351

Job Title : Administrative Assistant II

Job Country : United States (US)

Here at Avanos Medical, we passionately believe in three things :

Making a difference in our products, services and offers, never ceasing to fight for groundbreaking solutions in everything we do;
Making a difference in how we work and collaborate, constantly nurturing our nimble culture of innovation;
Having an impact on the healthcare challenges we all face, and the lives of people and communities around the world.

At Avanos you will find an environment that strives to be independent and different, one that supports and inspires you to excel and to help change what medical devices can deliver, now and in the future.

The Avanos COVID-19 Vaccine Policy : This Policy applies to U.S. customer-facing / field-based employees & Avanos leadership : All U.S. customer-facing / field-based employees hires must be fully vaccinated against COVID-19. Proof of being fully vaccinated does not need to be disclosed until a job offer has been made but must be submitted within 48 hours after the acceptance of the job offer. If you have a qualifying medical condition or sincerely held religious belief or practice that precludes you from receiving a COVID-19 vaccine, you may apply for an exemption or deferral after you accept the job offer and before your scheduled start date. The reasonable accommodation provided to the employee, if any, will depend on the employee's job and the applicable facts, but it may include weekly COVID-19 testing and masking requirements. New hires who do not submit, before their scheduled start date, proof of being fully vaccinated or a request for a reasonable accommodation will have their job offer revoked.

Avanos is a medical device company focused on delivering clinically superior breakthrough solutions that will help patients get back to the things that matter.We are committed to creating the next generation of innovative healthcare solutions which will address our most important healthcare needs, such as reducing the use of opioids while helping patients move from surgery to recovery. Headquartered in Alpharetta, Georgia, we develop, manufacture and market recognized brands in more than 90 countries. Avanos Medical is traded on the New York Stock Exchange under the ticker symbol AVNS. For more information, visit www.avanos.com .

The Administrative Assistant provides support to the SVP Regulatory & Clinical Affairs (RCA), and the Chief Medical Officer / VP Global Clinical Affairs (GCA). The Administrative Assistant manages access to all above, maintains and modifies their schedule, and ensures they are aware of any issues needing immediate attention. The Administrative Assistant also provides a broad range of highly skilled and confidential administrative support to ensure smooth operation of the RCA and GCA groups.The Administrative Assistant is an important part of the business and is the first point of contact for these areas within Avanos Medical.

Essential Duties and Responsibilities :

Arrange and schedule meetings on behalf of RCA and GCA

Assist with event planning - e.g., Quarterly Planning Meetings (QPM), CRA Town Halls, quarterly business reviews, departmental meetings. F inding location, arranging catering if needed, meeting / room setup details, attending the events to provide support, providing materials, and other needs for a successful event

Assist with gift and acknowledgement (employee reward) support

Assist with Team Building Events

Update, organize, and coordinate meetings for Key Opinion Leaders (KOLs) & Advisory Boards.

Assist with travel arrangements including booking of flights, hotels and car reservations, and other documents as required for travel to local and global locations

Assist with interview planning

Participate in projects and continuous improvement activities

Provide meeting materials including pre-reads in advance of meetings and telephone calls

Process expenses in a timely and accurate manner

Gather budget / forecast inputs and compile reports

Ordering supplies, binders, etc.; assist with shipping for GCA; and other needs.

New Employee on-boarding / off-boarding of employees and contractors

Responsible for Purchase Orders (POs) / New Vendors adds. Create and manage purchase order process in SAP

Assist with Document Control, Consolidation and reporting of Innovation / Ideation inputs

Ownership of SharePoint administration

Asset production for project presentations (poster boards, slide decks, etc.)

Project support beyond Document Control, in accordance with skill set.

Handle visitor and caller's inquiries whenever possible

Provide ad hoc project requests including maintaining files, organizing, and other administrative support

All other duties as requested.

Qualifications

Required

Bachelor's Degree from an accredited University and / or equivalent work experience and education

5 years of experience as an administrative assistant

Strong organizational and time management skills

Strong written and oral communication skills

Ability to multi-task in a fast-paced environment and multiple priorities

Accurate record keeping and proof reading

Ability to influence internal parties

Knowledge of project management and / or process excellence

Relationship management and experience

Advanced-Intermediate skills in all MS office (MS Word, Excel, Outlook, PowerPoint, Visio and Access)

Preferred

Bachelor's Degree

Medical device admin background strongly preferred

Experience with Research engines, Audio and teleconferencing, SAP, Concur, and Share Point.

Experience working for Directors and VPs and above

Experience managing expenses

Experience with negotiations and vendor management

Avanos Medical is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity or any other characteristic protected by law. If you are a current employee of Avanos, please apply here .

Join us at Avanos

Join us and you can make a difference in our products, solutions and our culture. Most of all, you can make a difference in the lives, people, and communities around the world.

Make your career count

Our commitment to improving the health and wellbeing of others begins with our employees - through a comprehensive and competitive range of benefits. We provide more than just a salary - our Total Rewards package encompasses everything you receive as an employee; your pay, health care benefits, retirement plans and work / life benefits.

Avanos offers a generous 401(k) employer match of 100% of each pretax dollar you contribute on the first 4% and 50% of the next 2% of pay contributed with immediate vesting.

free onsite gym | benefits on day 1 | HQ region voted 'best place to live' by USA Today

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